Johannesburg: Personal Assistant posted by Energy at Work Projects

Personal Assistant to the Director

Our client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and collaborative work environment.

Position Overview:

As the Personal Assistant to the Director, you will play a crucial role in ensuring the efficient functioning of the Director’s office. This position requires a proactive and adaptable individual who can handle a wide range of administrative tasks, maintain confidentiality, and contribute to the overall success of the executive team.

Key Responsibilities:

• Coordinate and manage the Director’s calendar, schedule meetings, and prioritize appointments to optimize time management.
• Act as the primary point of contact between the Director and internal/external stakeholders, ensuring clear and effective communication.
• Arrange travel itineraries, including flights, accommodations, and ground transportation, ensuring smooth and efficient travel experiences.
• Prepare and edit documents, presentations, and reports for the Director, ensuring accuracy and adherence to company standards.
• Organize and coordinate meetings, including agenda preparation, venue arrangement, and follow-up on action items.
• Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions.
• Prioritize tasks and deadlines to ensure the Director’s time is optimized, and critical responsibilities are addressed promptly.
• Oversee the Director’s office organization, including filing systems, supplies, and general administrative support.

Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant.
• Exceptional organizational and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency in office software, including Microsoft Office Suite.
• High level of discretion and professionalism.
• Ability to work independently and adapt to changing priorities.

What We Offer:

• Competitive salary and benefits package.
• A collaborative and supportive work environment.
• Opportunities for professional development and growth.

How to Apply:

If you are a proactive and highly organized individual with experience providing executive-level support, we invite you to apply by submitting your resume outlining your relevant experience and suitability for the role. (This position is based in Ormonde, Gauteng)