Cape Town City Centre: Branch Secretary and Nursing Division Administrator

· Typing and updating of CVs · Answer, screen, and forward incoming calls as well as taking and delivering of messages accurately · Processing and following up on missing documents for Background Checks on LexisNexis/MIE mostly for the Nursing division · Providing monthly meter readings for CPT · Ordering of stationery for CPT · Greeting Nurses walk-ins and ensuring they get the correct test to complete · Assist in interviewing Nurses · Loading New Nurses and update list Hospital orientation · Compiling monthly and ad-hoc grocery lists · Logging service calls for printers · Arranging couriers when needed · Responding to all inquiries in a polite and timely manner · Updating the internal contact list when necessary · Loading processed checks on the LexisNexis spreadsheet · Booking, capturing and uploading of fingerprints for LexisNexis and sending through the updated report to Rene for invoicing · Opening folders and saving the reports for checks completed · All encompass administrative functions for the Nursing Services division and Clinical Facilitator which includes: – Via ShiftHub, responsible for the loading and capturing of all nurses, new walk ins and updates – Adding test compliant nurses to the training list – Responsible for the Orientation planning and reports files and PP – Assisting on training & orientation days, welcoming, seating, tea breaks, documentation and record keeping on files and PP – Via ShiftHub, responsible for the loading and capturing of all nurses, new walk ins and updates. – Adding test compliant nurses to the training list – Responsible for the Orientation planning and reports files and ShiftHub – Assisting on training & orientation days, welcoming, seating, tea breaks, documentation and record keeping on files and PP – Planning buddy list for hospitals Nurses and CF to be notified. – Sending training list to CF after walk-ins completed tests; 2 x lists: one for new and one for Client experienced, whom CF will have to meet at Ward (at least) – Record the details (date/time etc.) of the meet (as stipulated above) via PShiftHub against the candidate record – Arranging in house training and coordination for upskilling i.e. BLS – Attending Hospital visits with CF when needed (night shift when necessary) Keeping weekly/monthly diary for CF for weekly Hospital visits (to see each Hospital), orientation, buddying, training and accommodate plan incident investigation and update PP accordingly against the candidate records where necessary. – To assist in incident reports, documentation, follow ups, convert report to PDF and send finalisation to client copying Management, CF, and Nursing Consultants – Constant liaison with the CF on all related and ad-hoc matters – Updating yearly compliance list of nurses (SANC), Lexus Nexus and PI cover requirements – Compare updated AHASA test bank and inform CF and once confirmed update JorDan HR Test Bank