Edenvale: Executive Secretary posted by Humankind

Minimum Requirements

• Diploma or Degree in Business Administration, Office Management, or a related qualification (preferred).
• 5 years experience as an Executive Assistant or Executive Secretary supporting senior executives.
• Proven experience coordinating international travel and managing complex international travel bookings is essential.
• Demonstrated experience supporting multiple executives simultaneously.
• Advanced Microsoft Office proficiency (Outlook, Word, Excel, and PowerPoint).
• Excellent organisational, planning, and time management skills.
• Strong written and verbal communication skills.
• High level of professionalism, integrity, confidentiality, and attention to detail.
• Ability to work independently, manage competing priorities, and remain calm under pressure.

International Travel Coordination (Essential)

• Coordinate complex local and international travel arrangements for executives.
• Book international and domestic flights, accommodation, ground transportation, visas (where applicable), and travel itineraries.
• Manage travel schedules across multiple time zones.
• Prepare travel documentation and reconcile travel-related expenses.
• Ensure seamless execution of all international business travel

Executive Support

• Provide high-level administrative support to Executive Directors.
• Manage executive diaries, appointments, and meeting schedules.
• Screen calls, correspondence, visitors, and confidential documentation.
• Prepare presentations, reports, agendas, meeting packs, and executive communications.
• Coordinate EXCO and Board meetings, including agendas, minutes, and logistics.