Gauteng: Executive Assistant / Office Manager posted by Pro-Match Recruitment

About the Role

Our client, a well-established engineering company, is seeking a highly capable and confident Executive Assistant to provide direct support to the Director and oversee the effective running of the office. This is a multifunctional and hands-on role suited to an individual with a strong personality, excellent leadership ability, and the drive to take ownership of daily operations. The ideal candidate is reliable, solutions-focused, and committed to growing with the business in the long term.

Key Responsibilities

Executive Support

• Manage the Director’s diary, schedule meetings, and handle daily communications.
• Prepare reports, documentation, presentations, and meeting notes.
• Coordinate travel, appointments, and event logistics as required.

Office Management

• Oversee office operations, maintenance, and supplies.
• Ensure a professional and well-structured working environment.
• Liaise with service providers, vendors, and external stakeholders.

Human Resources Administration

• Assist with recruitment processes (scheduling interviews, reference checks, onboarding).
• Maintain employee records and leave schedules.
• Support staff policies, training coordination, and basic performance admin.
• Act as a point of contact for staff queries and help maintain a positive workplace culture.

Staff Coordination & Leadership

• Manage and supervise staff where required.
• Ensure team accountability, workflow efficiency, and professional conduct.
• Support implementation of operational procedures and company standards.

Basic Finance Administration

• Capture invoices, reconcile expense reports, and support creditors/debtors processes.
• Assist in compiling monthly finance reports and liaising with the accounting service provider.
• Monitor budgets and cost controls where needed.

Requirements

• Minimum 5 years’ experience in a similar Executive Assistant / Office Manager role.
• Prior exposure to engineering, technical, construction or manufacturing environment advantageous.
• Strong administrative and organisational skills with the ability to work independently.
• Confident communicator who can assertively manage staff and workflows.
• Proficient in MS Office Suite (Excel, Word, Outlook).
• Strong attention to detail and ability to handle confidential information.
• Reliable, stable work history and commitment to long-term growth within the business.

Personal Attributes

• Strong leadership presence and emotional intelligence.
• Professional, calm under pressure, and solutions oriented.
• Loyal, proactive, and able to take ownership without micromanagement.
• Excellent interpersonal communication and relationship-building skills.