Gauteng: Sales/Office Manager/Personal Assistant (PA) posted by IntelliStaff

Location: Springs

About Us

We are a dynamic leather manufacturing company specializing in high-quality leather products and safari-inspired merchandise. We pride ourselves on craftsmanship, attention to detail, and excellent client service.
We are looking for a versatile, organized, and proactive Sales / Office Manager / PA to join our team. This is a hands-on role, perfect for someone who thrives in a fast-paced manufacturing environment and can multitask across sales, production, administration, finance, and procurement.

Key Responsibilities
Sales & Client Management

• Handle customer enquiries, prepare quotations, and manage orders.
• Develop and maintain relationships with existing clients and assist in acquiring new business.
• Coordinate with production to ensure client specifications and delivery timelines are met.
• Prepare and issue invoices and follow up on payments.

Office & Administrative Management
Provide executive support to company directors.

• Manage day-to-day office operations, correspondence, and filing systems.
• Act as a liaison between departments to ensure smooth workflow.

Financial Administration

• Perform minor accounting tasks including invoicing, petty cash management, and transaction recording.
• Assist with supplier payments and expense tracking.
• Support external accountants as needed.

Production & Procurement Management

• Oversee production schedules and track workflow to ensure efficiency.
• Monitor stock levels and coordinate procurement of materials and supplies.
• Source suppliers, obtain quotes, negotiate pricing, and manage deliveries.
• Ensure production and procurement activities align with client requirements and timelines.

Requirements

• Diploma or Degree in Business Administration, Accounting, or related field.
• Minimum 3–5 years’ experience in administration, PA, or office management, preferably within manufacturing or production.
• Proficiency in MS Office; knowledge of accounting software (Sage, Xero, QuickBooks) advantageous.
• Excellent multitasking, organizational, and communication skills.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities.
• Hands-on, proactive, and reliable approach to work.

Personal Attributes

• Highly organized and detail-oriented.
• Professional, confident, and able to handle sensitive information with discretion.
• Flexible, adaptable, and comfortable working across multiple functions.
• Strong problem-solving skills and commercial acumen.