Port Elizabeth: Portfolio Manager

About the Role

The Portfolio Manager is responsible for the effective management of a portfolio of residential, commercial, and mixed-use community schemes in Port Elizabeth. This includes overseeing governance, financial administration, maintenance coordination, compliance, stakeholder communication, and client service to ensure the smooth operation of each scheme.

Key Responsibilities

• Manage a portfolio of community schemes in accordance with applicable legislation, rules, constitutions, and management agreements.
• Prepare, coordinate, and attend Annual General Meetings (AGMs), governing body meetings, and additional meetings where required.
• Compile and distribute meeting notices, agendas, minutes, and related documentation within required timeframes.
• Follow up and action all matters arising from meetings.
• Provide guidance and support to governing bodies, owners, and residents regarding scheme management, legislation, and governance matters.
• Coordinate maintenance and repair requirements, obtain quotations, liaise with contractors, and oversee approved projects.
• Respond promptly to owner, resident, contractor, and governing body enquiries.
• Manage and maintain accurate scheme records, resolutions, contracts, and statutory documentation.
• Prepare and manage annual budgets in conjunction with financial administration teams.
• Review and approve management accounts, financial reports, creditor payments, and municipal accounts.
• Monitor levy collections and liaise with financial administrators regarding arrears and legal collections.
• Assist with insurance matters, including obtaining quotations and facilitating claims processes.
• Liaise with professionals such as attorneys, engineers, surveyors, auditors, and municipalities when required.
• Ensure compliance with relevant legislation governing community schemes.
• Facilitate dispute resolution and provide professional guidance on scheme-related matters.
• Support the onboarding of new schemes and contribute to business development opportunities.

Requirements

• Own reliable vehicle and valid driver’s licence.
• Strong knowledge of community scheme management and relevant legislation.
• Excellent communication, organisational, and problem-solving skills.
• Ability to manage multiple schemes and deadlines simultaneously.
• Professional approach to client service and stakeholder management.
• Proficiency in relevant property management and administrative software systems.

Qualifications

No specific qualifications mentioned.