Port Elizabeth: SHEQ Officer posted by Ingenious Personnel Holdings

The purpose of this role is to oversee, analyse, and manage all aspects of SIE Occupational Health and Safety policies and practices within the Region. The position is responsible for implementing and maintaining actions aligned with the companys strategic vision, while ensuring that all Occupational Health and Safety procedures are effectively managed in accordance with established objectives and legal requirements.

Key Performance Areas (Essential Duties & Responsibilities)

To perform this role successfully, the incumbent must satisfactorily execute each of the essential duties outlined below. This list is not exhaustive and may be updated or supplemented to meet evolving business needs:

• Develop and Maintain SHEQ Policies:

• Establish a clear Safety, Health, Environment, and Quality (SHEQ) policy for the Region.
• Develop procedures and guidelines addressing specific occupational health and safety issues.
• Conduct annual reviews of Occupational Health & Safety policies, procedures, and programs.

Implementation and Compliance:

• Effectively implement, promote, and manage all occupational health and safety guidelines within the Region.
• Draft, distribute, and ensure implementation of occupational health and safety procedures.
• Monitor compliance with legal frameworks related to occupational health, safety, and environmental legislation, including:

  • • General administrative and safety regulations

    • Environmental and conservation regulations

    • Facilities and machinery regulations (general, driven, electrical, and electrical installation)

    • Vessels under pressure, hazardous chemicals, lead, asbestos, fire defense, construction, tobacco, and hazardous substances regulations

Assignment and Training of Responsibilities:

• Ensure all Occupational Health & Safety responsibilities are properly assigned and documented.
• Make relevant appointments as required by law (management, supervisors, first aid personnel, fire team, etc.).
• Ensure appointed employees are trained, informed, and authorized to perform their specific duties.
• Evaluate staff performance against occupational health and safety responsibilities and standards.

Consultation and Resources:

• Establish consultative processes on occupational health and safety matters between management and staff, including forming an Occupational Health & Safety Committee.
• Ensure representation aligns with workforce requirements under legal standards.
• Confirm branch management structures provide sufficient resources to meet OH&S legal obligations.

Risk Management:

• Evaluate, design, and implement a regional risk management program.
• Establish systems to identify hazards, assess risks, and implement control measures.
• Document procedures and interventions arising from risk assessments.
• Advise internal departments on integrating occupational health and safety considerations into equipment design, materials, products, and substances used in the workplace.
• Monitor the effectiveness of risk management programs and other OH&S management systems.

Legal Compliance and Oversight:

• Ensure compliance with OHSACT and NEMA across all company operations and branches within the Region.
• Guarantee that company and legal requirements and standards related to occupational health and safety are actively pursued and maintained.
• Audits and Compliance:
• Conduct health and safety, security, and environmental audits at all branches within the Region.
• Ensure that areas of concern are addressed by senior management and branch Occupational Health & Safety officers.
• Verify that inspections meet set targets and that corrective actions are implemented within prescribed timeframes.

Hazard and Incident Management:

• Develop, implement, and manage a standard program for hazard and accident/incident investigations and follow-ups.
• Establish systems for reporting workplace hazards, accidents, incidents, and injuries.
• Ensure corrective actions from investigations and hazard reports are implemented.
• Manage the processing of IOD and workers compensation documentation.

Training and Information Management:

• Provide relevant Occupational Health & Safety information, training, and supervision.
• Regularly update safety manuals with information on equipment, hazardous substances, and work-specific hazards, and ensure dissemination to all staff.
• Conduct induction and refresher training to ensure staff can fulfil their occupational health and safety responsibilities, maintaining accurate training records.
• Carry out regular and ad hoc supervision and inspections of OH&S practices on company and client premises.

Emergency Preparedness:

• Establish, disseminate, and ensure adherence to emergency procedures across all branches.
• Appoint fire and emergency teams for company-occupied buildings.
• Conduct annual training for fire and emergency evacuation procedures, including the use of emergency equipment.
• Appoint trained first aid personnel and ensure appropriate first aid equipment is available in line with OH&S legal requirements.

General OH&S Management:

• Oversee compliance regionally for critical OH&S issues such as evacuation drills, health and safety committee meetings, and incident investigations.
• Collate, arrange, record, and report on all OHSACT-related activities, including fire-fighting training, first aid training, fire extinguisher servicing, and meetings.
• Handle administrative responsibilities related to key OH&S areas.
• Drive customer service excellence by building strong, loyal relationships with internal and external stakeholders and ensuring timely feedback and communication.
• Provide scheduled and ad-hoc reports as requested by the divisional manager.

Operational and Facility Management:

• Ensure facilities comply with building regulations, standards, and local bylaws.
• Implement and maintain the 5S System (ASEC) to preserve regional certification.
• Supervise security operations on-site.
• Promote operational innovation to improve processes and maintain compliance.

Minimum Qualifications and Requirements:

• Matric / Grade 12 or equivalent qualification
• Relevant tertiary qualification (NQF Level 5), e.g., National Diploma in Safety Management or Environmental Health
• Internal Auditor Certificate (ISO 9001/14001/45001/NOSA) will be an added advantage
• Minimum of 12 years relevant experience
• Code 8 / EB drivers licence
• SAMTRAC certification will be advantageous