South Africa: Office Administrator & Payroll posted by Greys Recruitment

Location:

Epping, Cape Town

Requirements:

• Grade 12 (Matric).
• Payroll or Office Administration qualification (advantageous).
• Minimum 3–5 years’ experience in an office administration or payroll administration role.
• Minimum 2 years’ experience working with the Building Industry Bargaining Council (BIBC) is essential.
• Experience processing weekly or fortnightly wages.
• Previous experience within the Glass & Aluminium, Construction, Building, or Manufacturing industry preferred.
• Sound knowledge of BIBC wage schedules, contributions, and compliance requirements.
• Knowledge of South African labour legislation.
• Strong Microsoft Excel and Microsoft Office skills.
• Excellent organisational and administrative skills with strong attention to detail.
• Ability to work under pressure, meet deadlines, and maintain confidentiality.
• Valid driver’s licence advantageous.

Key Responsibilities:

• Process weekly wages accurately and within deadlines.
• Capture employee hours from timesheets and calculate overtime and public holiday pay.
• Prepare and submit monthly BIBC returns.
• Maintain BIBC benefit records and calculate contributions according to current wage schedules.
• Liaise with the BIBC regarding employee and employer queries.
• Ensure compliance with BIBC regulations and collective agreements.
• Capture and maintain employee information and personnel records.
• Notify HR of new employees and assist with disciplinary documentation.
• Monitor attendance registers and maintain accurate employee records.
• Answer telephones, assist visitors, and provide general administrative support.
• Manage filing systems, company records, and document control.
• Order office stationery and consumables.
• Prepare management reports and perform general office administration.
• Assist with fleet and vehicle administration.
• Review subcontractor claims and verify figures before submission for payment.
• Capture supplier invoices, assist with purchase orders, reconcile petty cash, and support finance administration.
• Maintain a professional, confidential, and efficient administration function while supporting daily business operations.