South Africa: Payroll Specialist (Aa)

Job Summary

Payroll Specialist (AA) Area: Montaque Gardens, Cape Town Package: negotiable up to R52000 p/m plus medical aid, provident fund Purpose of the position: To prepare, administer and manage the monthly payroll; to reconcile and prepare all reports and payments related to the payroll; to maintain all payroll and personnel records and to maintain a human resources information system Key

Responsibilities:

Monthly Payroll Administration: Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved. Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless approved otherwise. Prepare final pack with schedules and EFTs and submit to CFO for authorisations by no later than the 20 th of every month unless approved otherwise. Upload data to Management System within time limits in order to meet pay date requirements. Prepare monthly reconciliation of all payroll accounts to General Ledger. Attend to all payroll queries from employees timeously. Accurately prepare IRP5 submissions bi-annually for SARS within deadlines. Ensure IRP5s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually. Third Party Payments: Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid. Run the reports ensuring that the relevant data is accurate. Maintain accurate filing system of all third-party accounts after every month end. Monthly, Quarterly & Annual Reporting: Prepare monthly HR report as required by HR Director by no later than the 3rd of every month. Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed. Prepare Financial Year end reports as per audit requirements. Submit Quarterly Employment Statistics report to the DOL once a quarter. Leave Administration: Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt. Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month. Inform managers in writing of excessive leave. Employee Records & Files : Prepare EXCO files and file all documents pertaining to employment as per checklist. Maintain general payroll and related filing system. Annual Increases/Bonuses: Prepare confidential salary data spreadsheets. Receive and input data onto system accurately and timeously. Generate and distribute increase letters using mail merge. Ensure correct data reflected on letters. Skills, Experience & Qualifications Preferred degree/Diploma In HR Management, Payroll Administration, Business Administration or Finance qualification will be beneficial. At least 5-8 years experience in a payroll function role. Experience in a global multinational company will be beneficial. Experience of Sage VIP Premier plus Sage300 People Experience of Coida submissions Experience of EMP 201 & 501 submissions Experience of 3 rd party payments Experience of Time & attendance system Experience of DOL reports

Payroll Specialist (Aa) position available in ZA, South Africa. This job position was posted by . The job has been posted on 2024-11-22 in the Accounting Finance category

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