Western Cape: Office Manager – Tokai posted by West Coast Personnel

A vacancy is available for an organised, proactive and reliable Office Manager to join a busy office environment based in Tokai, Cape Town.

This role requires a hands-on administrator who can manage day-to-day office functions, support the Owner directly, communicate professionally, and ensure that office operations run smoothly. The ideal candidate will be detail-oriented, able to multitask, confident on the telephone, and comfortable working independently.

Working Hours:
Monday to Friday, 08:00 – 17:00

Key Responsibilities:

• Answer and direct incoming telephone calls in a professional manner.
• Handle customer invoicing using Microsoft Excel.
• Prepare and send invoices according to required procedures.
• Liaise with customers and internal staff regarding administrative matters.
• Manage office supplies, including tea, coffee, stationery and general consumables.
• Prepare and set up the boardroom for meetings.
• Coordinate fleet administration, including vehicle servicing and vehicle cleaning arrangements.
• Book flights, taxis and other travel arrangements for staff when required.
• Monitor online tender portals and identify relevant business opportunities using industry-specific keywords.
• Provide general administrative and office support to the Owner.
• Assist with ad hoc office management duties as required.

Minimum Requirements:

• Previous experience as an Office Manager, Office Administrator, Senior Administrator or similar.
• Intermediate Microsoft Excel skills are essential.
• Strong administrative and organisational ability.
• Excellent communication skills, both written and verbal.
• Professional telephone manner.
• Ability to multitask and prioritise effectively.
• Able to work independently with limited supervision.
• Reliable, detail-oriented and deadline-driven.
• Own reliable transport would be advantageous.

Salary:
R15,000 – R18,000 per month, depending on experience.

Shortlisted candidates will be contacted within 2 weeks of CV submission. If you have not heard from us within that period, please consider your application unsuccessful.