Job Description
1. PROJECT COORDINATOR FOR THE WCGDoI MANAGEMENT PROGRAMME
Managing the invoices relative to the projects allocated, including but not limited to the following:
Processing invoices, payments, and receipts.
Maintaining accurate financial records and databases.
Assisting with budgeting, forecasting, and cost control.
Monitoring cash flow and reconciling bank accounts.
Liaising with auditors, suppliers, and internal departments.
Supporting expense management (orders with suppliers, etc).
Implementing financial policies and procedures.
Meeting deadlines.
Ensuring that all documentation is filed correctly.
Complying with all processes and protocols.
Liaising with clients with re. to payments, invoices, etc.
Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
Assisting with Auditor General RFIs.
Making sure that the rejection rate of the Management Department is zero.
Assisting the Management Programme Department in meeting the Financial Year expenditure and monthly cashflow.
Deliverables
Needs to be accurate, precise, and correct.
Needs to submit correct invoices with a turnaround of maximum 5 working days.
2. GENERAL
Any additional administration tasks that may be required from time to time.
The successful candidate will work under the supervision of Programme Managers.
This list of tasks and or duties and responsibilities is not exhaustive, and the employer is entitled to instruct the employee at any time to carry out additional duties and or responsibilities which fall reasonably within the ambit of the job description, or in accordance with operational requirements of the company.
3. KEY DECISIONS THIS POSITION MAKES
Escalate problems on projects timeously.
Ensuring the integrity of data collected, collated, and submitted.
Operational Decisions related to work responsibilities.
4. RESPONSIBILITIES DELEGATED TO THIS POSITION
Manage and successfully submit invoices to WCGDoI.
5. KEY AREAS OF COMPETENCE REQUIRED
Problem Solving by analysing and process information, asking probing questions.
Communicating Information by being articulate.
Showing resilience and remaining composed when dealing with pressure.
Strong Processing skills by being target focused and meeting deadlines.
Being meticulous, conscientious, and thorough.
Following Procedures, Protocols, and Instructions.
Behaving ethically and justly.
Focused on output.
Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.
6. QUALIFICATIONS REQUIRED
Qualification in Financial Accounting would be beneficial.
7. EXPERIENCE REQUIRED
Experience in the construction industry would be beneficial.
Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
Experience in Accounting would be beneficial.
Minimum experience: 5 years.
About Other Building/Construction/Mining Jobs in Gauteng
The construction industry in Gauteng, South Africa is generally a dynamic and growth-oriented sector, with various sectors such as mining, building, and infrastructure development driving the job market. Typically, projects are designed to meet increasing demand for housing, commercial spaces, and infrastructure, resulting in a steady flow of job opportunities. However, the industry’s competitiveness can be influenced by factors like economic conditions, regulatory changes, and global trends.
Salaries for roles within the construction industry in Gauteng typically fall within broad ranges, with experience, company size, and industry sector affecting actual salaries. Generally, entry-level positions may command lower salaries, while senior or specialized roles can expect higher compensation packages. For example, a common salary range for a building surveyor might be R500 000 to R1 million per annum, although this can vary significantly depending on the specific company, location, and level of experience.
Common skills required for various construction-related roles include: project management, technical knowledge, communication, teamwork, safety protocols, and problem-solving. Typically, professionals in these fields possess a strong understanding of relevant regulations, building codes, and industry standards. Many common certifications, such as those offered by the South African Institution of Civil Engineering (SAICE) or the Building Engineers Association (BEA), are also highly valued.
The construction industry in Gauteng commonly employs professionals from various sectors, including mining, financial services, technology, manufacturing, and infrastructure development. These industries often require specialized skills, but there is also a need for generalist roles that can support project management, site operations, and maintenance.
Career development opportunities within the construction industry are diverse, with many companies investing in training programs and apprenticeships to develop their employees’ skills. Typically, professionals can move into senior roles or specialize in areas like sustainability, design, or construction management. With experience and additional qualifications, individuals can also explore related fields like engineering, architecture, or business management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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