Johannesburg: Accountant (Bookkeeper) (JHB In Office – East Rand) posted by DataFin Recruitment

About the Role

A provider of tailored products for the Health Sector seeks the experience of a highly meticulous Accountant (Bookkeeper) to play a critical role in maintaining accurate financial records, processing transactions, and supporting compliance and reporting functions.

Key Responsibilities

• Process and manage cashbook entries, payments, and bank reconciliations
• Ensure all cashbook transactions are accurately recorded in the accounting system, including receipts, payments, and transfers.
• Reconcile bank statements regularly to verify that records align with actual bank balances and promptly resolve discrepancies.
• Handle Creditor reconciliations and ensure timely payments to suppliers
• Regularly review supplier statements and reconcile them against company records to ensure accuracy.
• Process payments according to supplier terms, maintaining strong relationships and avoiding late fees or disruptions in service.
• Capture Goods Received Notes (GRNs) and manage stock entries using Pastel Accounting
• Accurately record GRNs into Pastel Accounting to reflect stock movement.
• Ensure all goods received are logged and reconciled with purchase orders and invoices to maintain accurate inventory and cost control.
• Maintain accurate stock control records and conduct stock checks as required
• Update and manage inventory records to reflect real-time stock levels.
• Participate in regular stock counts and investigate discrepancies to support effective inventory management and loss prevention.
• Creating BOM & Costs for products on Pastel
• Be able to generate codes accordingly, build BOMs for manufacturing products and form accurate costs to give to management.
• Review and update costs every Quarter and red flag any major increases that arise during manufacturing.
• Manufacturing Stock on pastel for invoicing
• Monitor and report on cash flow to support financial planning
• Track and forecast cash inflows and outflows to ensure sufficient liquidity for operational needs.
• Provide regular updates to management to inform financial decisions and budget allocations.
• Assist in the preparation of monthly management reports and budgets
• Support the Finance team in compiling financial data and producing monthly performance reports.
• Help with budget preparation by gathering necessary figures and analysing variances between actual and budgeted results.
• Process payroll in compliance with statutory requirements
• Accurately process employee salaries, deductions, and benefits in accordance with legal and company policies.
• Ensure timely payments and submissions to relevant statutory bodies, including PAYE, UIF, and other payroll-related compliance.
• Ensure accurate and timely VAT submissions and other statutory returns
• Prepare and submit VAT and other relevant tax returns to SARS in line with statutory deadlines.
• Maintain thorough records to support all filings and ensure full compliance with tax legislation.
• Maintain records and support compliance with ISO standards
• Organize and manage financial documentation to align with ISO quality standards.
• Assist in audits and compliance reviews by providing required financial data and ensuring proper recordkeeping procedures are followed.
• Assist in the preparation for audits and ensure appropriate documentation is in place
• Coordinate with internal and external auditors by providing necessary documents and reports.
• Maintain audit-ready files and ensure financial practices are in line with legal and regulatory requirements.
• Liaise with external accountants, auditors, and suppliers as required
• Act as the point of contact for external stakeholders including auditors, tax advisors, and suppliers.
• Facilitate smooth communication, timely responses, and the provision of required financial information.
• Maintain and organize all financial records in compliance with company and legal standards
• Ensure all financial documents, including invoices, receipts, payroll records, and bank statements, are accurately filed and easily accessible.
• Adhere to legal retention requirements and company policies for recordkeeping.

Requirements

• Degree or Diploma in Accounting, Bookkeeping, or related field (or equivalent work experience)
• Proven experience as a Bookkeeper or in a similar financial role.
• Proficient in Pastel Accounting software.
• Solid understanding of accounting principles and reconciliation processes.
• Experience with payroll processing and statutory compliance.
• Familiarity with stock control systems and GRN procedures.
• Experience with building BOM & costs for manufacturing on Pastel.
• Strong Excel and Data Analysis skills.

Qualifications

• Degree or Diploma in Accounting, Bookkeeping, or related field (or equivalent work experience)

How to Apply

To apply for this position, please submit your application, including your resume and a cover letter explaining why you are suitable for this role.

ATTRIBUTES

• High level of attention to detail and accuracy.
• Ability to work independently and handle confidential information with integrity.
• Excellent organizational and communication skills.