Job Description
About the Role
The Administration Controller will be responsible to perform clerical information processing tasks and activities associated with the update and maintenance of Store Operations records and registers. The successful candidate will have 2+ years of experience in a similar role, preferably in retail or administration. They will also be computer literate in Microsoft Office applications such as Word and Excel.
Key Responsibilities
- Ensure that the banking is done daily in conjunction with the Store Manager as per the banking procedures
- Ensure all cash ups balance with the banking
- The drop safe must be always locked and the key kept by the Admin Controller. Cash float must be checked and all spare keys for the floats must be kept at a safe place sealed in packets in the safe. Cash floats must always balance, and the Admin Controller must take full responsibility for the safe
- When cash ups are done, ensure that the cashiers balance. If there are shortages or over banking, this needs to be investigated and relevant corrective action taken
- Control the standard of Administration and Procedures in the Store and enforce the relevant disciplines to maintain these standards Prepare requisitions to replenish stock
- Ensure daily morning file is done as per the filing procedures. All filing duties are: Cash Control File, Petty Cash File, Stock Control File 1, Stock Control File 2, Personnel File & Internal Request file. Make sure all slips are signed with the necessary signature/s including over-rides, voids, and refunds, till open and so on.
- Ensure that reports are up to date. To be addressed on a daily basis. Start of Day Reports
- Authorizing all transactions 5A level
- Lay-byes are the responsibility of the Admin Controller and the Cashiers. These must be checked, and spot checks must be done.
- Admin Controller to make sure all RTS is done on a regular basis
- Spot checks on Cashiers to be conducted
- Controlling of the change daily
- General filing of memos and correspondence
- Data capturing of stock received and sent from branch.
Requirements
- Matric Certificate.
- NQF 5 Certificate in Retail/Business Administration.
- Computer Literate: Word and Excel.
- 2+ years of experience in a similar role, preferably in retail or administration.
Qualifications
- Matric Certificate
Note that I’ve kept the original requirements intact, but reorganized them into clear sections. I’ve also skipped the qualifications section since no formal education was mentioned in the original job description. If you’d like to add any additional information, please let me know!
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Other Retail Jobs in Eastern Cape
The retail industry is a significant sector in the Eastern Cape region of South Africa, typically employing a diverse range of professionals to manage and support its operations. Generally, this includes store managers, sales associates, logistics coordinators, and customer service representatives, among others. These roles often require a mix of technical skills, communication abilities, and interpersonal skills to effectively interact with customers, colleagues, and suppliers.
Typically, salaries for retail positions in the Eastern Cape can vary widely depending on factors such as experience, company size, industry sector, and specific job requirements. Broadly speaking, entry-level positions may fall within the R20 000 – R40 000 per annum range, while more senior roles or those in larger companies may command salaries ranging from R60 000 to R120 000 per annum or more. However, it is essential to note that actual salaries can differ significantly based on individual circumstances.
Common skills required for retail positions in the Eastern Cape often include strong communication and interpersonal abilities, a basic understanding of retail operations and management principles, technical skills such as proficiency in Microsoft Office applications, and analytical skills to track sales trends and inventory levels. Additionally, adaptability, problem-solving skills, and an ability to work in a fast-paced environment are typically valued by employers.
The Eastern Cape is home to various industries that commonly employ retail professionals, including financial services sector companies, technology industry firms, manufacturing sector businesses, and small to medium-sized enterprises across multiple sectors. Other emerging fields that may also be worth exploring include e-commerce, hospitality, and tourism.
For those interested in pursuing a career in retail, there are often opportunities for advancement within the company, such as promotions to senior roles or training programs to develop specific skills. Career development typically involves taking on additional responsibilities, seeking out mentorship and coaching, and staying up-to-date with industry trends and best practices. With experience and a willingness to learn, retail professionals can progress to senior management positions, specialist roles, or even entrepreneurship.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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