Franschhoek: Payroll Officer – Franschhoek posted by Karen Tupper Recruitment

Payroll Officer A luxury hospitality group is seeking a detail-oriented and highly organised Payroll Officer to support the Human Resources and Finance departments through the accurate coordination, administration, and maintenance of all payroll-related functions. This role works closely with Heads of Department to ensure employee time and attendance records are accurate, compliant, and consistently updated. The ideal candidate is hands-on, meticulous, and capable of managing the full payroll function independently within a fast-paced hospitality environment. Key Responsibilities Load, terminate, and transfer employees on the Payroll and PRP systems, including fingerprint registrations Ensure all employees clock in correctly and resolve any incorrect clockings Explain first-month payments, payslips, overtime, and termination pay to new employees Share employee benefit information and ensure beneficiary forms are completed and third-party portals updated Ensure managers authorise hours worked and leave transactions by stipulated deadlines Distribute Sage payroll registers to managers for approval Prepare salary review reports for Finance approval and submit bank files to the Financial Manager for payment release Ensure all new employees and payslips are loaded onto ESS and schedulers are run Process month-end payments for terminated employees and compile UI-19s and salary schedules Reconcile EMP201s monthly and ensure readiness for submission Reconcile all third-party payroll transactions Submit UIF files within monthly deadlines in line with the Finance Calendar Prepare and submit medical aid reconciliations, month-end reports, and General Ledger files to Finance Ensure compliance with tax mid-year and year-end requirements (EMP501 reconciliations) and release IRP5s on ESS Perform monthly annual leave reconciliations to ensure alignment with the PRP system Identify absenteeism trends or sick leave abuse and flag with relevant managers Process and submit all IOD claims via the COID system Maintain strong working relationships and open communication with all stakeholders Respond promptly to payroll and leave-related queries from employees and management Support senior management with payroll-related queries Compile and distribute the monthly birthday list Implement payroll procedures to ensure effective and efficient payroll controls Assist with HR-related duties as and when required Experience and Skills 3–5 years’ payroll experience Human Resources experience will be advantageous Advanced MS Office proficiency Advanced payroll system knowledge, specifically Sage 300 High attention to detail Ability to manage the payroll function independently Requirements Matric Certificate Relevant Payroll or Human Resources qualification Financial qualification will be advantageous Strong communication and interpersonal skills Preference will be given to candidates residing in Franschhoek and surrounding areas How to Apply Interested candidates are invited to submit their CV along with a recent profile photo. Please note that only shortlisted candidates will be contacted.