Stellenbosch: Payroll Officer / Administrator

Payroll Officer / Payroll Administrator (Permanent, In-House) Location: Stellenbosch, Western Cape Employment Type: Permanent, full-time Overview We are looking for a detail-oriented and reliable Payroll Officer to manage the companys end-to-end payroll function in-house. The successful candidate will be responsible for ensuring accurate, compliant, and timely payroll processing while maintaining strict confidentiality and supporting employees with payroll-related queries. Key Responsibilities Payroll Processing Process monthly payroll accurately and on time for all employees Capture and verify new appointments, terminations, salary changes, allowances, deductions, and bonuses Maintain accurate employee payroll records Ensure compliance with BCEA, Labour Relations Act, and company policies Statutory & Compliance Calculate and submit statutory deductions (PAYE, UIF, SDL) Prepare and submit EMP201 and EMP501 reconciliations Issue IRP5/IT3(a) certificates annually and on termination Liaise with SARS and other statutory bodies when required Reporting & Reconciliation Prepare monthly payroll reports for finance and management Reconcile payroll to general ledger and resolve discrepancies Assist with audits by providing payroll documentation and reports Employee Support Handle payroll-related queries from employees professionally and confidentially Explain payslips, deductions, and benefits clearly to staff Work closely with HR and Finance teams to ensure data accuracy Systems & Administration Maintain payroll systems and ensure data integrity Assist with payroll system updates, testing, and improvements Ensure compliance with POPIA and confidentiality requirements Minimum Requirements Relevant qualification in Payroll, Accounting, Finance, or HR Minimum 3 years of payroll work experience Strong working knowledge of South African payroll legislation Experience with payroll systems (e.g. Sage Payroll, VIP, PaySpace, or similar) Solid Excel skills Skills & Competencies High attention to detail and accuracy Strong numerical and analytical ability Excellent time management and ability to meet strict deadlines Discretion, integrity, and the ability to handle confidential information Good communication and interpersonal skills Ability to work independently and as part of a team