Job Description
Assist with office administration, HR administration and keeping personnel files up to date. Support and advise management/staff members on HR related requests.
Responsibilities
Personnel Administration
- Ensure that you keep a record of all inductions on new personnel
- Liaise with SHEQ representative and monitor injuries on duty
- Oversee the processing of all WCA claims. Ensure that the cycle is completed and the company has submitted all documentation in order for claims to be finalized
- Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standards
- Ensure that all documentation for new employees are completed correctly and sent to payroll by the specified date and then filed accordingly
- Process and manage the leave applications and leave records of all personnel
- Ensure that the leave record information is sent to payroll at the appointed time each month
- Provide administrative support to the HR Manager
- Assist and resolve payroll queries in conjunction with line managers
- Attend to confirmation of employment enquiries, in line with the Protection of Personal Information Act
- Ensure that the organogram is kept updated
- Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed
- Foreign nationals: update and manage permit record spreadsheet. Ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits
- Attend to any other administrative duties that may be required for the efficient running of the HR department
- Assist with managing the HR Managers calendar
Office Administration
- Assist with all the meeting room and boardroom bookings and ensure the equipment is ready for the meetings
- Support with administrative tasks
- Help with filling or copying of documents when requested
- Assist with additional tasks relevant to the position as requested from time to time as new skill sets have been learned
Requirements
- Relevant degree or diploma
- Minimum 1 year working experience in the HR and admin field
- High proficiency in Microsoft Office
- Must be well presented, professional and have excellent communication skills
Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants considered for the role will be contacted.
Closing date: 25th November 2025
Should you wish to apply, please follow the online application process.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Human Resource Jobs in Western Cape
The Human Resource (HR) field in the Western Cape, South Africa is generally a growing industry, with a high demand for professionals who can manage and develop talent within organisations. Typically, HR roles are found in various sectors, including technology, financial services, manufacturing, and healthcare.
In terms of salary expectations, it’s common to find HR professionals earning between R500 000 to R1 million per annum, although this range can vary greatly depending on factors such as experience, company size, industry sector, and specific job requirements. For instance, senior HR managers or those in corporate roles may earn at the higher end of this spectrum, while entry-level HR assistants may start around the lower end.
Common skills for HR professionals include strong communication and interpersonal skills, ability to build relationships with employees and management, knowledge of employment laws and labour regulations, proficiency in HR software such as SAP or Workday, analytical and problem-solving skills, and a solid understanding of organisational development principles. Other relevant skills often include project management, conflict resolution, coaching and training, and data analysis.
The Western Cape is home to various industries that commonly employ HR professionals, including the technology industry, where companies like Google and Microsoft have a significant presence. Financial services sector companies, such as banks and insurance providers, also require skilled HR staff to manage employee relations and talent development. Additionally, manufacturing sector companies, particularly in the automotive or pharmaceutical industries, often need HR specialists to oversee labour practices and ensure compliance with regulations.
Career progression for HR professionals is generally positive, with opportunities for growth into senior roles such as director of human resources or organisational development manager. Many HR practitioners also pursue advanced degrees, such as a Master’s in Business Administration (MBA) or a Postgraduate Diploma in Human Resources Management, to further develop their skills and advance their careers.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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