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Minimum Job Requirements: Matric essential. Paralegal / Legal Secretarial qualification. Minimum 5 years’ experience as a Legal Secretary, pref. within a Law firm. Thorough knowledge, understanding and experience in the Commercial/Corporate Law department. Strong understanding of FICA and its practical application. Skills/Knowledge of: CMS / Adarant; Microsoft Office Suite; Billback; Basic numeracy and literacy skills; Administrative and clerical procedures and systems. Responsibilities: Maintain Partner(s) and/or Professionals’ diary, including the co-ordinating and liaising with relevant parties regarding meetings and prepare all documentation for appointments and travel. File organise, and maintain documents, case files and law libraries. Open and close legal files in accordance with the firm’s policies and procedures. Organise and maintain legal files. Assist in handling legal administration requirements. Assist in preparing and processing legal documents. Print all correspondence, pleadings and documents and file same. Ensure documents dispatched are accurate. General office administration and management. Dictation typing. Follow up with clients regarding payments and keep a log of all client contact. Compile and submit weekly outstanding reports. Ensure compliance with FICA. Complete timesheets and capture time on CMS/Adarant. Keep track of Attorney time records and billing. Monthly invoicing. Liaise with messenger/driver. Interpersonal Skills: Attention to detail. Independent thinker. Communicate effectively, both verbally and written. Demonstrate the ability to anticipate and plan. Demonstrate customer focus. Constructive teamwork. Work with speed and accuracy. Honesty, reliability, and punctuality. Ability to take initiative. Be able to work under pressure. Well-organised and conscientious. Effective time management. Organisational skills. Detail oriented.

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