Menu Close

Johannesburg: Personal Assistant and Office Administrator posted by Pro Tem

Advertisement



Job Description

My client is looking for a dynamic and detail-oriented Personal Assistant & Office Administrator to keep our office running smoothly. Our agency is fast paced; this is a multi-faceted role where no two days are the same. If youre highly organized, proactive, and able to juggle multiple responsibilities with efficiency, this could be the perfect opportunity for you. We aspire to a culture of excellence, so reliability, efficiency and responsibility are key attributes that we are looking for in the desired candidate. We are a small team lead by females of less than 6 people.

Start Date: 1 October 2025

Candidate will deal with the operations of the office .

MUST KNOW HOW TO WORK MICROSOFT

MUST BE WELL PRESENTED

RELIABLE

ORGANISED

MUST STAY WITHIN 20KM FROM OFFICE

Requirements: Must own and have your own vehicle

Employment Type: Full-time on site no hybrid model

  • Travel: A logbook will be kept and claims for travel outside 5kms of the office will be reimbursed every 2 months
  • Working hours: 8:00 17:00 on site

Key Responsibilities and General requirements

  • Office Administration: Oversee office operations, supplies, and occasional maintenance. Ensure everything runs seamlessly,. Opening of the office in the morning and ensuring the team is ready to start the day is key.
  • Updating of the office manual and making sure all contact cards are up to date
  • Diary & Travel Management: Manage appointments,
  • Event Coordination: Assist with planning and organizing events, meetings, and functions on site and help with suppliers. This happens once a year.
  • Financial: Scan in occasional invoices, handle basic petty cash, and work with the bookkeeper on various requirements when needed.
  • General Assistance: Be the go-to person for problem-solving, whether its a power outage, office supplies, or a last-minute request or helping with various tasks.
  • Domestic Staff: Must be able to manage 2 x domestic staff and provide weekly lists on what they need to do, provide weekly lists of supplies in conjunction with the MD
  • Media Rep list update contact numbers and business cards
  • Vehicle a vehicle is required for office errands such as helping with various events, collections of items, dropping off client gifts and general run around.
  • Afterhours work although this happens infrequently, we are looking for someone who is prepared to go the extra mile and help where necessary. This could be a requirement when planning for a pitch or event, or when the team has to work overtime.
View Job  Midrand: WAREHOUSE AND LOGISTICS ADMINISTRATOR

Key individual attributes

  • Super organized: You thrive on keeping things in order and staying one step ahead.
  • Positive & proactive: You have a can-do attitude and approach tasks with energy and enthusiasm and know how to multitask
  • Quick thinker: Able to handle challenges calmly and efficiently.
  • Strong communicator: Excellent written and verbal communication skills.
  • Reliable & responsible: A problem-solver who can work independently, is front of office with a pleasant demeanour.

Requirements:

  • Must have own vehicle & valid drivers license (occasional errands and off-site tasks).
  • Must be able to work in Excel
  • Previous experience in office administration
  • Comfortable working in a fast-paced, professional environment.
  • Good command of the English language (written and spoken).
  • Must be proficient in Microsoft office specifically excel, PowerPoint and word. Status reports are done in excel and a good knowledge of excel is advantages
  • Must be able to understand Facebook and occasional posts

Why Join Alphabet Soup?

  • Work in a collaborative and dynamic office environment as part of a small team
  • Opportunity to grow and take on more responsibilities over time.
  • Be part of a supportive team where your contributions are valued.
  • Documents required:
  • Copy of detailed CV and photo
  • Drivers Licence
  • Matric Certificate
  • Any other qualifications



GO APPLY NOW

Safe & secure application process

Advertisement



Advertisement



View Job  Gauteng: Sales Coordinator posted by Empowered People Solutions (Pty) Ltd


Get Similar Job Alerts
Enter your WhatsApp number (e.g., +27740908132)
You'll receive alerts for new jobs in Johannesburg, Gauteng


Job Seeker Tip

Quantify your achievements on your CV using numbers and percentages where possible.

How to Apply

Click “GO APPLY NOW” to visit the company’s application page.
Follow their instructions carefully.

JVR Jobs connects you with employers – we don’t process applications directly.

Latest Job Opportunities

Isando: Key Account Manager Isando posted by Jobs 4 All

Jobs in Gauteng October 22, 2025
Jobs 4 All Logistics Sales

Purpose of the RoleThe Key Account Manager (KAM) is responsible for unlocking the next phase of growth by developing and…

View Job

Isando: Pre-Owned Operations Manager posted by Jobs 4 All

Jobs in Gauteng October 22, 2025
Jobs 4 All Logistics Sales

Role Purpose The Pre-Owned Operations Manager will establish, manage, and grow the pre-owned vehicle operations, initially focusing on professionalising the...

View Job  Bloubergstrand: Reservationist - Self-Catering Apartments posted by HotelJobs
View Job

Gauteng: Millwright Pretoria posted by Jobs 4 All

Jobs in Gauteng October 22, 2025
Engineering Management Jobs 4 All

Job SummaryThe Millwright will be responsible for performing mechanical maintenance, repairs, and installations on industrial machinery and equipment to...

View Job

Eastern Cape: Purchaser Port Elizabeth posted by Jobs 4 All

Jobs in Eastern Cape October 22, 2025
Jobs 4 All Logistics Sales

Purpose of the Role Responsible for the planning, selection, and purchasing of goods and services for the Coega Plant, including…

View Job

Western Cape: Software Architect posted by Communicate Finance

Jobs in South Africa October 22, 2025
Communicate Finance Research and Development

Prove you’re not just designing for success—you’re designing against failure.Systems Architecture: Microservices, event-driven design, distributed systems,...

View Job

Gauteng: Cybersecurity Specialist posted by Communicate Finance

Jobs in Gauteng October 22, 2025
Communicate Finance Research and Development

Prove you can outsmart even the cleverest cyber-villain!Threat Hunting Instincts: Finding hidden dangers in networks and systemsSecurity Tool Mastery:...

View Job

Browse Employers

View All

Job Alerts


Share this to someone who needs a job:
Posted in Jobs in Central Johannesburg, Jobs in Gauteng, Jobs in Johannesburg, Jobs in South Africa

More Jobs in Your Area