IGrow Wealth Investments, South Africas #1 Property Investment Company, is looking for a Portfolio Administrator to join their team in Cape Town.

To qualify for this position, you need:

• Matric
• Minimum 2 years of experience in a similar position
• Experience with rentals environment
• Experience with PayProp System
• Great administrative skills
• Detail oriented
• Excellent communication skills and telephone etiquette

Duties and responsibilities include, but not limited to:

• Manage a property portfolio of 180 – 250 properties.
• Monthly list to team or tenants that are vacating on allocated portfolio.
• Send vacating checklist to all tenants who give notice on allocated portfolio.
• Attend AGMs on allocated blocks in person or via Zoom.
• Monthly walk around blocks managed and report to managing agents on findings- follow up on items that need to be attended to.
• Receive rental applications and open file on laptop, prepare all documents.
• Upload lease to PayProp and debit order form.
• Create the property, tenant and invoice on Payprop.
• Determine what accounts are being paid for the landlord. Have those accounts redirected to IGrow and ensure the correct amounts are paid every month.
• Send monthly statements to Landlord.
• Send monthly statements and invoices to tenants.
• Attend to monthly reconciliation of rental payments on allocated portfolio.
• Attend to monthly account payments for Landlord.
• Attend to deposit refund payments within 14 days.
• Load deposit processing fee on deposit refunds.
• Follow up on tenants in arrears as per strict process LOD on the 4th of every month.
• Investors to be kept updated on late payments at all times.
• Have an action plan in place to collect arrears.
• Eviction instructions to be handed to attorneys obo owner if requested.
• Download contracts expiring from Payprop according to 40/80 rule, negotiate renewals accordingly to ensure all invoices have been loaded.
• When warning letters are received by Body Corporate, send to tenant, and keep track that it is followed up on.
• Attend to problems with water and electricity accounts.

Property Portfolio Administrator position available in Western Cape, Cape Town. This job position was posted by IGrow Wealth Investments. The job has been posted as a premium ad on 2025-01-31 at 13:15:28 in the Property Facilities Management category