Johannesburg: Sales Executive Assistant posted by Kendrick Recruitment
Posted on 2025-07-15 00:00:00
| Employer | Kendrick Recruitment |
|---|---|
| Category | Other Sales/Marketing |
| Location | Gauteng / Johannesburg |
Job Summary
Kendrick Recruitment is seeking a highly organised and proactive Sales Executive Assistant to provide comprehensive support to the Group Sales Manager and broader sales team for a luxury property group based in Johannesburg. This role is essential for the smooth execution of operational, administrative, and coordination tasks within the sales function.
Purpose:
To support the Group Sales Manager and sales team by managing schedules, sales reporting, internal communications, event logistics, and project tracking, ensuring efficiency and professionalism.
Key Responsibilities:
Executive Support & Sales Administration
-
Act as primary point of contact for the Group Sales Managers schedule, correspondence, and task prioritisation
-
Maintain updated records across CRM systems and internal tools (e.g., Hubspot, ResRequest)
-
Prepare, proofread, and format business documents, reports, and board presentations
-
Troubleshoot and escalate sales system issues and manage user access requests
Reporting & Sales Stats
-
Compile and distribute monthly and quarterly sales reports, agent performance statistics, and key comparisons (year-on-year/month-on-month)
-
Assist with data gathering and formatting for Sales Connects, planning meetings, and strategic sessions
-
Support preparation of business review packs and planning documents
Team Support & Internal Coordination
-
Assist with onboarding, uniform distribution, technical needs, and resource sharing for new and existing team members
-
Coordinate weekly team meetings, action follow-ups, and process compliance
-
Maintain shared folders and support clear internal communication
Trade Show & Familiarisation Trip Logistics
-
Manage administrative aspects of trade shows and Fam trips, including delegate registration, sales kit collation, and agent itineraries
-
Coordinate venue and travel logistics, print collateral, and post-event reporting
-
Liaise with internal and property teams to ensure smooth execution
Stakeholder Liaison & Agent Support
-
Respond to DMC and trade agent requests in the absence of Sales Managers
-
Ensure professional and timely internal communication and routing of client queries
-
Log incoming requests and assist in preparing agent-facing materials
Marketing & Resource Management
-
Collaborate with Marketing to keep sales tools, rate sheets, fact sheets, and image libraries up to date
-
Distribute sales collateral and ensure brand compliance across trade materials
-
Track stock of merchandise, brochures, and branded items for team use
Calendar Management & Planning Support
-
Maintain the master sales calendar covering trade events, Fam trips, and deadlines
-
Coordinate site inspections and distribute weekly reports
-
Monitor key project timelines and ensure alignment across departments
Required Skills & Experience:
-
Minimum 5 years experience in an Executive Assistant, senior coordination, or sales support role, preferably within luxury hospitality or tourism
-
Strong experience with CRM systems (Hubspot preferred), reservations systems (e.g., ResRequest), and API integrations
-
Highly organised and self-motivated with the ability to manage multiple priorities effectively
-
Proficient in Microsoft Office Suite (especially Excel and PowerPoint) and digital file management
-
Excellent verbal and written communication skills; calm, clear, and professional under pressure
-
Detail-oriented with a strong sense of responsibility and commitment to confidentiality
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Confident managing event logistics and cross-functional workflows
-
Reliable team player with a service-driven mindset and positive attitude
This is a rewarding opportunity for a dedicated professional to contribute to a high-performing sales team in a luxury property group. Candidates must be proactive, detail-focused, and able to work in a dynamic, fast-paced environment.
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