Midrand: Sales Administrator posted by Ikwezi Mining (Pty) Ltd

• Order Processing and Management:

• Capture, validate, and maintain customer orders accurately on SAP (VA01)
• Coordinate new customer creation requests with Finance and Sales teams.
• Ensure all pricing is loaded and maintained in line with approved structures.
• Process proforma invoices and liaise with Finance regarding blocked or overdue accounts.
• Monitor and follow up on pending or incomplete orders to ensure on-time delivery.
• Capture urgent or after-hours orders when required to support operations.

• Coordination and communication:

• Serve as the primary liaison between Sales, Logistics, and Finance to ensure smooth order flow.
• Communicate delivery schedules, order confirmations, and changes to relevant stakeholders.
• Escalate critical or time-sensitive issues to the appropriate departments promptly.
• Maintain accurate records of orders, approvals, and related correspondence.

• Systems and Reporting:

• Manage and oversee customer order portals, ensuring data accuracy and pricing compliance.
• Approve or reject orders based on stock availability, pricing, and quantity validation.
• Generate daily, weekly, and monthly reports on order processing, OTIF performance, and backlog.
• Support continuous improvement initiatives to enhance system accuracy and workflow efficiency.

Minimum Requirements:

• Skills and Competencies:
• Strong proficiency in SAP (Sales & Distribution) and Microsoft Excel.
• Excellent organisational, administrative, and coordination skills.
• Strong numerical accuracy and attention to detail.
• Ability to multitask and perform under pressure in a fast-paced environment.
• Effective communicator with a sense of urgency and accountability.
• Team-oriented and adaptable to changing priorities.

• Qualifications and Experience:
• Grade 12/ Matric (Essential)
• Diploma in Business Administration, Supply Chain, or related field (advantageous).
• Minimum 2-3 years’ experience in sales or order administration within a fast-paced environment.
• SAP Sales & Distribution (SD) Module experience (essential)
• Experience in the cement, logistics, or manufacturing industry (advantageous)