Johannesburg: Operations Secretary posted by Telebest

Our client has an opportunity available for an Operations Secretary based in Ormonde.

Requirements:

• Matric
• Administration qualification would be advantageous.
• 5 to 10+ years experience in the role of a secretary for an executive level of management.
• Above average communication, administration and computer literacy skills.
• Must have own reliable vehicle.
• Retail background or back-office administration experience would be advantageous.
• Basic accounting knowledge- preferable.

Responsibilities:

• Manage the Operational Teams daily, weekly and monthly diaries when required.
• Execute Personal Assistant Duties for the Directors of the business as specified.
• Execute processes on logistics management, time management and deadline driven approach.
• Ensure that the reminders on deadlines are set and followed up on.
• Manage bookings of travel, logistics of couriers, deliveries of service providers, etc.
• Manage invoicing and quotations from suppliers or third parties for approval.
• Manage the accommodation and travel of the Operations Team.
• Ensure compliance on legal issues, insurance requirements and governance.
• Answer all calls coming in through the Switchboard.