South Africa: Accounts / HR Administrator posted by G-Core Capital

• Collation and preparation of month end payments
• Trade creditors
• Sundry creditors
• Cartage creditors

 
Debtor Administration

• Update customer details as required.
• Export report to excel and send updated versions to the Bookkeeper weekly.
• Contact customers for payment & record all communication, including follow up dates.
• Respond to customer queries on a daily basis.
• Run weekly COD report and follow up on unpaid monies.

Banking

• Arrange depositing of cheques & postdated cheques.
• Capture postdated cheque details on hotkey.
• Advise banks of details required for cross Border receipts.
• Capture daily customer receipts off Nedbank & FNB statements and process relevant rebates and discounts.
• Recon accounts once the receipts have been captured.
• Contact customer should there be a short payment.
• Record monies collected by agents and reps & notify the relevant managers as per the Cash Collection Procedure
• Capture daily payments off the bank statement.
• File supporting documentation.

 
Credit Applications
COD Accounts

• Load account details onto the system / adjust existing details.
• Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing.
• Notify the customer of their successful application and account number.

 
30 Day Accounts

• Complete three trade references for management approval
• Load account details onto the system / adjust existing details.
• Should an order have accompanied the credit application ensure the account number is recorded on the order and it is sent for processing.
• Notify the customer of their successful application, account number & credit limit

Monthly Statements

• Print statements on the 1st of the month.
• Remove the chain store, over the border accounts and any accounts that need to be faxed or emailed and hand these to the relevant staff members for distribution.
• Send updated statements to customers when requested

Overdue / Over Credit Limit Pick Slips

• Check the relevant pick slips against the system.
• Contact customers for payment and release pick slips once payment has been received.
• Release orders

General Accounting Duties

• Update CFC account and journal entries
• Maintain filing system and ensure timeously filing each month.

 
HR Admin

• Management of the leave form process and loading on VIP.
• Sourcing and screening CV’s
• Compile minutes of all HR related Meetings (SHE meetings)
• Email correspondence & Memo’s (birthday emails and reminders, out of office notifications)
• Business Cards – control, distribute and re-ordering.
• Completing Dube Access Card Applications