A well-established organisation is seeking an experienced Debtors & Creditors Clerk who can also provide Payroll support . This role requires a highly organised, detail-focused individual with strong numeracy, excellent communication skills, and the ability to manage high transaction volumes. Key Responsibilities Accounts Receivable (Debtors) 45% Invoice Management & Processing Prepare, process, and distribute customer invoices accurately and within defined timeframes Verify pricing, quantities, and terms against purchase orders, contracts, and delivery notes Process credit notes and journal adjustments Maintain organised filing systems (electronic & hard copy) Debtor Account Management Maintain accurate debtor accounts on Sage Pastel Partner Perform daily reconciliations and allocate payments Manage unallocated deposits and resolve discrepancies Process foreign currency transactions and exchange rate adjustments Monitor ageing and escalate overdue accounts Credit Control & Collections Prepare and distribute monthly statements Conduct telephonic/email credit control follow-ups Prepare debtors ageing reports Liaise with clients and sales teams to resolve queries Recommend and implement recovery procedures where necessary Liaise with external debt collectors/attorneys when required Cash Management Support Process receipts and maintain cash book records Prepare daily banking reconciliations Assist with bank reconciliations Monitor debtor-related cash flow Accounts Payable (Creditors) 45% Invoice Processing Receive, verify, and process supplier invoices and credit notes Perform three-way matching (POs, GRNs, invoices) Ensure correct GL coding and timely capture on Sage Pastel Partner Resolve supplier discrepancies Creditor Account Management Maintain accurate supplier accounts and master files Reconcile supplier statements monthly Monitor creditor ageing and highlight risks Process foreign supplier invoices and currency conversions Payments & Supplier Relationships Prepare weekly payment runs and payment lists Handle supplier queries professionally Ensure compliance with supplier terms Liaise with procurement regarding supplier performance and disputes Payroll Support 10% Assist with capturing and verifying payroll inputs (overtime, allowances, deductions) Support new employee setup and terminations on Sage Payroll Update employee information Assist with leave administration and reconciliations Support monthly payroll processing Handle payroll queries and maintain strict confidentiality Assist with third-party payments (SARS, retirement funds, medical aid, garnishees) General Finance Support Assist with month-end and year-end functions Collate and allocate branch expenses Support internal and external audits Maintain financial documentation and archiving Contribute to finance process improvements Provide general administrative support Minimum Qualifications & Requirements Essential: Matric with Mathematics & Accounting National Diploma or Degree in Accounting/Finance 35 years experience in a combined Debtors & Creditors role Experience in medium to large organisations Proven ability to manage high transaction volumes Advanced Sage Pastel Partner proficiency Working knowledge of Sage Payroll Advanced Excel (VLOOKUP, pivot tables, formulas, reconciliations) Strong Word and Outlook skills Knowledge of VAT, accounting principles, and bank reconciliations Valid Drivers license Own vehicle Advantageous: Partial BCom studies or bookkeeping certification (SAIBA/ICB) Experience in payroll support Audit exposure Experience with manufacturing, distribution, or service industries Foreign currency processing experience Knowledge of SARS eFiling, Sage Evolution, payroll tax, and electronic banking platforms Competencies & Attributes Exceptional attention to detail and accuracy Strong numerical and analytical skills Excellent organisational and time management abilities Strong problem-solving capability Professional written and verbal communication Ability to build strong internal and external relationships High integrity and confidentiality Compliance-driven and process-oriented Self-motivated, adaptable, and able to work independently Resilient under pressure, particularly at month-end Working Conditions Standard office environment Hours: Monday to Friday, 08:00 17:00 Overtime may be required during month-end/year-end Minimal travel (e.g., bank visits, supplier/client meetings) To Apply Please email your updated CV in Word format (including reasons for leaving each position) along with a copy of your ID, qualifications, reference letters or contactable referees , and a profile picture of yourself to:
