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Bloemfontein: Secretary, Bloemfontein posted by Mirna Butler Recruitment

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Job Description

About the Role

Our client in Bloemfontein is seeking a professional and reliable Secretary to join their team. The successful candidate must be able to work independently and demonstrate a high level of professionalism at all times. This position requires excellent communication skills, strong attention to detail, and the ability to handle sensitive matters with discretion and professionalism.

Key Responsibilities

  • Manage incoming calls, emails, and correspondence by providing professional, courteous, and compassionate assistance to clients, families, and colleagues
  • Schedule and manage appointments, meetings, and diary commitments for management and staff, ensuring optimal organisation and minimal conflicts
  • Welcome clients and visitors in a professional and empathetic manner, providing guidance and support during sensitive situations
  • Maintain and organise records, files, and sensitive documentation securely and systematically to ensure easy retrieval and compliance with company policies
  • Prepare, type, and distribute letters, reports, and other office documents accurately and efficiently
  • Manage client queries, requests, and complaints promptly and professionally, ensuring that issues are resolved with care and discretion
  • Assist with funeral service coordination, supporting arrangements, documentation, and communication to ensure smooth planning and execution of services
  • Process payments, invoices, and other financial documentation with accuracy to support office and financial operations
  • Monitor and maintain office supplies, ensuring that resources are available and replenished as needed to avoid disruptions
  • Provide general administrative support to management and team members, contributing to the smooth and efficient running of daily operations
  • Maintain confidentiality and exercise discretion in all interactions, particularly when handling sensitive client or family information
  • Support the team in ad hoc duties as required, demonstrating flexibility and a proactive approach to ensuring operational efficiency
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Requirements

  • Minimum of 3 years’ administration experience
  • Fluent in Afrikaans and English
  • Valid driver’s license and own vehicle
  • Proficient in Microsoft Office Suite

Qualifications

  • Matric

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Other Administration/PA/Secretary Jobs in Free State

In the Free State region of South Africa, administrative positions such as Other Administration, PA, and Secretary roles are commonly found across various industries. These roles typically involve providing support to senior personnel, managing day-to-day operations, and ensuring efficient communication within an organization. Generally, the job market for these positions in the Free State is stable, with a steady demand from companies of all sizes.

When it comes to salary expectations, it’s essential to note that this can vary widely depending on factors such as experience, company size, and industry sector. Typically, salaries for administrative roles in the Free State fall within broad ranges of R400 000 to R600 000 per annum, although actual figures may differ significantly depending on individual circumstances. For example, more senior or specialized roles may command higher salaries, while junior or entry-level positions may be at the lower end of this range.

Common skills required for these types of roles include strong communication and interpersonal skills, attention to detail, organisational abilities, basic computer literacy, and the ability to work independently with minimal supervision. Typically, candidates with experience in administration, customer service, or a related field are well-suited for these positions. Other desirable skills may include proficiency in Microsoft Office software, data entry skills, and experience working in an office environment.

Administrative roles can be found across various industries, including financial services sector, technology industry, manufacturing sector, and more. Often, companies in these sectors require administrative staff to support their operations and ensure smooth day-to-day functioning. Career development opportunities for individuals in these roles may include moving into senior administrative positions, pursuing further education or training, or exploring related fields such as human resources or project management.

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For job seekers, it’s essential to highlight transferable skills, demonstrate a positive attitude towards administration, and be flexible about starting salary expectations. By doing so, you can position yourself for success in the competitive job market for administrative roles in the Free State region of South Africa.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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