Bryanston: Administrator / Accounts Payable Clerk (Timeshare Management Company) – Bryanston posted by HotelJobs

About the Role

A Timeshare Management Company based in Bryanston is seeking a highly skilled and experienced Administrator / Accounts Payable Clerk to join their team. As a key member of the finance department, you will play a vital role in ensuring the smooth operation of our financial systems. With a strong background in accounting and excellent communication skills, you will be instrumental in processing invoices, reconciliations, and payments, while maintaining accurate records and ensuring compliance with all regulatory requirements.

Key Responsibilities

• Assist in day-to-day finance operations and compute, record, collect, analyse, and verify numerical data for use in maintaining accounting records of the financial operations of the company.
• Process monthly journals via reports provided by Financial Accountant.
• Invoice Processing: process all invoices ensuring they are matched to relevant purchase orders, authorised and are valid and compliant.
• Check and process all credit notes and allocate as necessary.
• Manage purchases against budgets.
• Supplier Reconciliations: reconcile supplier statements with company records. Liaise with all creditors and suppliers.
• Identify and resolve discrepancies with invoices/statements in a timely manner.
• Review all supplier statements ensuring all documentation has been received and processed accordingly.
• Prepare payment requisitions based on reconciliations, within deadline set.
• Produce weekly aged creditors lists and take appropriate action to clearing down the outstanding items.
• Produce 15th and month end aged creditors lists with commentary, within deadline set monthly, for review.
• Capture/allocate payments on Sage Load payments on online banking system.
• Ensuring all financial documents are filed and organized efficiently.

Requirements

• Grade 12 with Math A formal qualification will be an advantage
• At least 5+ years previous Creditors / Finance experience at large hotel / lodge, preferably within the share block / timeshare industry
• Proficient on Sage One Accounting and Advanced Excel
• Valid SA ID
• Good numeric and administrative skills
• Excellent oral and written communications skills
• Ability to liaise at all levels

Qualifications

• Completed Grade 12 with Math A
• At least 5+ years previous Creditors / Finance experience
• Formal qualification in Accounting or related field (e.g. BCom or BA)

Salary & Benefits

Not specified