Gauteng: HR Administrator posted by SPECD (Pty) Ltd

JOB DESCRIPTION:
 
Job Title:                              HR Admin / Payroll
Employment Type:              Permanent, On-Site
Work Location:                    Gauteng, Johannesburg
 

JOB CONTEXT:

Our client is a well-established and innovative engineering company specializing in railway systems, rolling stock refurbishment, railway infrastructure, telecommunications, and power solutions. They are currently seeking a detail-oriented and proactive HR & Payroll Administrator to support human resource and payroll functions.
The ideal candidate will assist with HR processes, employee relations, recruitment coordination, and administrative tasks, while also managing payroll administration, ensuring accurate and timely processing of salaries, maintaining payroll records, and ensuring compliance with relevant regulations. This role is key to ensuring smooth day-to-day operations within both the HR and payroll functions.

DUTIES AND RESPONSIBILITIES:

• Supporting daily HR operations and ensuring a smooth administrative process.
• Maintain and update employee records (personnel files), both physical and electronic copies.
• Ensure accuracy and completeness of employee data, including personal information, attendance records, and performance evaluations.
• Facilitate the onboarding process for new employees, including preparing paperwork, conducting orientations, and setting up employee profiles.
• Manage offboarding procedures, including exit interviews and processing termination paperwork when required.
• Assist in processing payroll and verifying attendance records through capturing of accurate hours from the biometrics system.
• Identifying any attendance negative patterns that arise from managing employees daily biometrics and issuing relevant warnings.
• Address payroll-related inquiries and discrepancies in a timely manner with employees.
• Serve as a point of contact for employees regarding HR policies, procedures, and inquiries.
• Assist in resolving employee relations issues and escalate complex matters to HR manager as needed.
• Prepare HR reports, such as attendance, new hires and resignations and other HR metric reports as required.
• Maintain HR documents, policies, and procedures, ensuring compliance with regulatory requirement.
• Maintain payroll records and ensure data integrity across HR and payroll systems.
• Handle payroll queries and resolve discrepancies in a timely manner.
• Prepare payroll reports, reconciliations, and submissions.
• Administer employee benefits such as leave, medical aid, and pension/provident funds.
• Ensure confidentiality of all HR and payroll information.
• Support audits by providing required HR and payroll documentation.

QUALIFICATION & EXPERIENCE REQUIREMENTS:

• Matric Certificate.
• 5 – 10 Years’ experience.
• HR Degree or related qualifications AND/OR appropriate experience.
• Previous experience in an HR administration role.
• A recognised payroll certification (e.g., SAGE Payroll, VIP Payroll, or equivalent) will be advantageous.
• Solid understanding of South African labour legislation and payroll regulations (PAYE, UIF, SDL, BCEA).
• Experience working with HR and payroll systems (e.g., Sage VIP, Pastel Payroll, or similar).
• Strong understanding of HR functions, company policies and procedures.
• Excellent organisational skills.
• Strong ability to maintain confidentiality and professionalism.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Knowledge of HR functions and best practices, including recruitment, payroll, and employee relations.
• Proficiency in HRIS (Human Resources Information Systems).
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent organisational and time management skills with the ability to prioritise tasks.
• Strong attention to detail and accuracy in data management.
• Ability to handle sensitive and confidential information with discretion.

PACKAGE & REMUNERATION:

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.