Job Description
About the Role
We are seeking a highly skilled and experienced In-House Administrator/Personal Assistant to provide comprehensive administrative and organisational support to our head office and management team. As the backbone of our operations, you will be responsible for ensuring smooth daily activities through efficient handling of documentation, correspondence, and coordination between departments.
Key Responsibilities
- Manage and organise all administrative activities within head office
- Draft, proofread, and send professional emails and other correspondents
- Maintain accurate filing systems for invoices, contracts, & internal documents
- Schedule meetings, manage calendars, and assist with travel arrangements where needed
- Prepare reports, letters, and presentations as requested by management
- Communicate with branches, suppliers, and clients on behalf of the management team
- Support HR and accounting teams with document collection, record updates, and basic data entry
- Handle incoming calls and office correspondence in a professional manner
- Order and manage office supplies and stationery
- Assist the management team with personal administrative tasks where required
Requirements
- Proven experience in administration, office management, or as a PA
- Excellent verbal and communication skills
- Strong organisational and multitasking abilities
- Proficiency in MS Office or Google Workplace tools
- Attention to detail and high level of confidentiality
- Ability to work independently and prioritise tasks effectively
Qualifications
- Proven experience in administration, office management, or as a PA
- Relevant qualifications (e.g., diploma or degree) may be considered an asset
Salary & Benefits
[Salary details will be provided during the interview process]
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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