Job Description
- Immediately available for a maternity cover contract
- Matric with mathematics as a subject
- Qualification in Administration is advantageous
- Minimum 3 years’ experience in a similar role
- Experience in a manufacturing environment advantageous
- Excellent communication skills in both English and Afrikaans
DUTIES
Administration:
- Check pricing and packaging sizes (Small, Medium, Large, Minis etc.)
- Check freight rate with Logistics Department
- Create a file once an order is received and save all documents
- Update weekly order intake report and intake summary report
- Update Budget vs Actual report (Quantity & Sales invoiced)
- General Admin: Travel plans, quotes, bookings, business cards etc.
- Assist with corporate on future exhibitions: quotes, updating budget etc.
- Update the Customer Database
Meetings:
- Prepare meeting minutes for the Sales and Production Planning & Control (PPC)
- Attend meetings and take the minutes
- Communicate minutes and action items to responsible parties after meeting
- Follow up on progress of above and prepare for meeting
Customer Complaints:
- Responsible for Customer complaint registration
- Register customer complaints and update project notes
Syspro:
- Create Proforma invoices for Local and International clients
- Open Order Proforma’s after acceptance by customer or notice by sales
- Create and maintain Shipping Instructions
- Create new customers on Syspro, and update/maintain as needed
- Load requisitions: travel expenses and general administration such as business cards
- Assist sales with the credit note application forms
Salary: R negotiable dependent on experience
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About Office Automation Jobs in Western Cape
In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.
Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.
Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.
Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.
Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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