Western Cape: Executive Personal Assistant & Property Administrator posted by Persona Staff

February 4, 2026 Jobs in South Africa

Persona Staff

Western Cape

Property Administrator

Job Description

Key Responsibilities:

Personal Assistant and Executive Support (Primary Focus)

Diary and Calander management, setting up of appointments and reminders, preparing agendas, and taking minutes.
Act as the first point of contact
Preparation of various documentation, filing and general administration
Handling sensitive and confidential information with professionalism and discretion
Renewal and administration of vehicle licences, sales, personal number plates, and filing
Managing / updating various insurance policies + submitting and tracking insurance claims
Family support and administration
Some travel and transport management and assistant
Basic IT support
Obtaining clear approvals for every quote/ invoice / job
Office Management – Stationery and office supplies, petty cash, cleaning management, equipment management, suppliers, and contractors
Ability to anticipate needs, resolve issues with speed

Property Administration Support (Secondary Role)

Tenant liaison – managing communications, and requests
Maintain accurate tenant and property records, including lease terms, documentation, contact details, and filing
Coordinate and schedule property inspections, repairs, and maintenance with vendors and contractors
Prepare correspondence, reports, and documentation for leases, renewals, and notices
Support leasing efforts, including tenant applications and onboarding documentation
Monitor lease expirations and follow up on renewals or vacancies
Ensure compliance with local property laws and company policies
Track and manage utilities, service contracts, and insurance requirements
Support and work closely with the Maintenance Manager – ensuring you are up to date with all outstanding duties, assist with obtaining competing quotes.
Working closely with the Finance Manager – assisting with billing, collections, and invoices

Requirements:

Proven experience as a personal assistant AND property administration
Knowledge and experience with Leases, facility management, and various property requirements.
Strong filing and organizational skills and attention to detail
Excellent communication and interpersonal abilities
Proficient in MS Office (Word, Excel, Outlook) Ability to multitask and manage time effectively
High level of professionalism and discretion when handling sensitive information
Matric certificate or equivalent; further education in property, business, or administration is advantageous

View Job Durbanville: Property Maintenance and Tenant Coordinator posted by Time Personnel

To apply, please send your CV to .za

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Property Administrator Jobs in Western Cape

In the Western Cape, South Africa, the property administration industry is a significant sector, with various roles available across different industries. The demand for skilled property administrators continues to grow as the need for efficient and effective property management increases.

Typically, property administrator positions in the Western Cape offer competitive salaries that can range from around R400 000 to R600 000 per annum, depending on factors such as level of experience, size of the company, and industry sector. For example, a junior property administrator with minimal experience may earn on the lower end of this scale, while a senior property administrator with extensive experience and expertise may earn towards the higher end.

Common skills required for property administration roles in South Africa include excellent communication and interpersonal skills, attention to detail, strong organisational and time management skills, proficiency in Microsoft Office and other software applications commonly used in the industry, such as property management systems. Additionally, knowledge of property law, tax legislation, and commercial property principles is often essential.

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Property administrators can be found working across various industries, including financial services sector, technology industry, manufacturing sector, and more. The demand for property administration professionals is widespread due to the need for effective property management in these sectors.

Career development opportunities are available in this field, with many property administrators progressing to senior roles or pursuing careers in related fields such as property law, real estate sales, or property development. With experience and further education, property administrators can also consider opportunities in specialist roles, such as facilities management or asset management.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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