South Africa: Residential Property Administrator

Job Summary

Duties:

– Ensure the buildings occupancy rate is achieved. – Ensure the new leases details are captured correctly, and all amendments are put through. – Ensure that all UOB rentals and queries are either: o processed o checked against billings and invoices of the previous month. o posting of batches in PIMS and Great Plains o manual billings where necessary o manual billings where necessary Property Administration – Payment allocations received from students. – Calculation of AOD repayments and drafting of AODs. – Ensure that rental invoices received from landlords are in accordance with lease agreement. – Generate lease billings monthly for the landlord from the 13th of each month. – Create UOP reconciliation on PIMS, balance with rental amount to be paid to the landlord, and post batches in PIMS and Great Plains – Ensure that the rental invoices are coded correctly and the amount to be paid balances with the UOP reconciliation. – Post the batches in PIMS and Great Plains – Check the balances brought forward on rental invoices received from landlords and ensure payments have been done or payment allocations done by landlord. – Manage and resolve queries relating to rental payments. – Posting all entries to Great Plains and providing invoices to Finance for payment on the 25th of each month – Rental Payments must be made on the 1st of the month. – Coding of all municipal, Eskom and other electricity accounts and ensure that they are paid 5 days prior to the due date. – Ensure constant follow-up on municipal accounts and the payments thereof. – Arrange provisional payments where invoices have not been received. – Update the UOB Rentals and Municipal Register monthly and distribute. – Variance reporting Monthly basis. – Query municipal discrepancies. – Manage account closures. – Request refunds of deposits from finance. – Arrange changes of students details on the Rise website and amend it on PIMS. – Reconciliation of accounts where required. – Credit checks on prospective students – Ensure all lease information is accurate and updated. – Prepare debit order run. – Follow up on arrears. – Administration of exit and entry inspection recoveries and refunds. – Reporting on the occupancy levels and vacancies to Management. – Assist Property Manager with compiling of the monthly management reports. Skills and Competencies – Strong reconciliation skills. – Strong Proficiency in relevant computer and software packages. – Excellent attention to detail and numerate accuracy. – Background in leasing will be advantageous. – Ability to relate to student needs. – Ability to influence and guide. – Very strong communication skills – The ability to do follow up on outstanding payments. – Innovative thinking and ability to follow process. – Dynamic and enthusiastic. – The ability to interact professionally with individuals at all levels of staff. – Competent time management skills. – Be deadline driven. Qualifications – A National Diploma in Accounting. Experience/Skills – Minimum of 2 – 3 years experience.

Residential Property Administrator position available in ZA, South Africa. This job position was posted by . The job has been posted on 2024-09-24 in the Accounting Finance category

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