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Midrand: Executive Assistant posted by Ikwezi Mining (Pty) Ltd

Date 2025-01-19
Job Title Executive Assistant
Employer Ikwezi Mining (Pty) Ltd
More Information
Salary 0
Category Sales Marketing
Location Gauteng
/ Midrand

Job Summary

Key

Responsibilities:


Executive Support:

  • Provide comprehensive support to C-suite or senior executives, including scheduling, drafting agendas, taking minutes, and following up on action items to ensure timely completion of deliverables

Documentation & Correspondence:

  • Prepare, proofread, and edit a wide range of materials, such as correspondence, reports, and presentations, ensuring accuracy, clarity, and a professional standard

Project Coordination:

  • Lead and assist in the coordination of key internal and external projects, managing timelines, budgets, and stakeholders, while ensuring that priorities are aligned and executed efficiently

Communication Management:

  • Serve as the primary point of contact between executives and internal/external stakeholders, ensuring prompt responses, follow-ups, and that all communication is aligned with the organization’s priorities

Event and Meeting facilitation:

  • Plan and organize company-wide meetings, events, and team-building activities, ensuring all logistics, catering, and materials are arranged and aligned with business objectives

Operations and Process Improvement:

  • Identify areas of operational inefficiency and support the development and implementation of processes or systems to optimize workflows, improve team productivity, and streamline administrative tasks

Financial Administration Support:

  • Assist with budget tracking, processing invoices, and maintaining expense reports, ensuring compliance with company policies

Travel and Logistics:

  • Arrange complex travel itineraries, ensuring seamless travel experiences for the leadership team. This includes managing bookings, ensuring compliance with travel budgets, and troubleshooting issues as they arise

Cross-Functional Collaboration:

  • Work closely with other departments (e.g., HR, Finance, Operations etc) to coordinate initiatives, share relevant information, and ensure alignment on cross-functional priorities

Confidentiality and Discretion:

  • Handle sensitive and confidential information with discretion and professionalism, ensuring that all communications and actions are aligned with company confidentiality standards

Minimum

Requirements:

  • Bachelor’s degree or equivalent experience in a relevant field (e.g., Business Administration, Communications)
  • A minimum of 5 years of experience in an executive assistant, administrative, or similar support role, ideally within a fast-paced, business-focused environment
  • Exceptional organizational and time management skills, with the ability to prioritize competing demands and meet tight deadlines
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong verbal and written communication skills, with the ability to interact with senior leadership and stakeholders at all levels
  • Critical thinking and problem-solving abilities, with a proactive approach to managing challenges and ambiguity
  • Strong skills in data analysis, reporting, and compiling business-related presentations and documents

Executive Assistant position available in Gauteng, Midrand. This job position was posted by Ikwezi Mining (Pty) Ltd. The job has been posted as a char8000 ad on 2025-01-19 at 01:14:29 in the Sales Marketing category

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