Bedfordview: Import Administrator

Key Responsibilities: Purchasing & Order Processing: Raise and process purchase orders with suppliers. Follow up on ETDs (Estimated Time of Departure) and keep internal schedules updated. Maintain clear communication with suppliers regarding order status. Import Documentation & Invoicing: Receive and review supplier invoices and packing lists. Ensure documents are updated with correct descriptions for customs clearing. Freight & Clearing Coordination: Manage communication with clearing agents and freight forwarders timeously. Receive and interpret container reports for planning. Provide accurate and prompt clearing instructions. Assist in scheduling deliveries based on container movements. Warehouse & Receiving: Share packing lists and container details with the warehouse team. Conduct GRVs (Goods Received Vouchers) and stock costing. Ensure internal systems and schedules are updated with received goods. Internal Sales Support: Process import-related sales orders. Track and support delivery of imported stock for internal use. Filing & Administration: Maintain accurate and well-organised filing systems (digital and hard copy). Archive import records according to company requirements. Skill requirements: High level of accuracy with data entry and documentation. Ability to work independently and within a team. Excellent time management and planning skills. Problem-solving and strong follow-up capabilities. Strong coordination skills between suppliers and internal departments. Familiarity with import schedules, costing, and GRV processes. Filing and record-keeping proficiency. Essential requirements: Matric (Grade 12). Previous experience in imports, shipping, or procurement administration. Strong understanding of international shipping and customs clearance. Good working knowledge of SARS, customs processes, and clearing documentation. Strong MS Excel proficiency. Strong attention to detail and organisational skills. Great communication skills (verbal and written). Ability to manage multiple priorities and meet deadlines. Experience with PPE products advantageous.