Blackheath: Corporate Assistant / PA

About the Role

We are seeking a highly skilled and experienced Corporate Assistant / PA to join our team in Blackheath. As a key member of our administrative team, you will provide top-notch support to our CEO, Financial Manager, and Marketing Manager, ensuring seamless day-to-day operations. With a strong background in corporate administration, you will be responsible for managing our corporate travel portfolio, marketing efforts, and general office duties.

Key Responsibilities

• Manage the corporate travel portfolio booking of flights, accommodation, visas, car hire and transfers
• Liaising with Travel agent for flights or booking flights directly
• Booking of accommodation (local, national and international)
• Booking of car hire
• Manage VISA applications
• Managing weekly travel schedule
• Notifying insurance & HR of international travel
• Update Travel profile for company
• Support the marketing department by performing various administrative tasks and coordinating marketing activities
• Assist with printing of brochures and printing of corporate stationery
• Assist in the preparation and distribution of marketing materials
• Manage Marketing Material inventory
• Ordering, Printing and issuing of business cards and other printed marketing materials
• Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns
• Admin Duties: Organizing, controlling and management of filing & admin office & Marketing Office:
• Files to be archived, new files opened
• Filing system to be maintained
• Marketing Stock Room and inventory to be managed & kept in order
• Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
• Letter writing, Internal Communications, Expense claims on behalf of executives
• Update all contact lists, company organogram
• Provide administrative support to the CEO and Financial Manager & Marketing Manager
• Schedule and coordinate meetings, appointments, and travel arrangements
• Handle correspondence and communication on behalf of executives
• Answering of phone, screening of calls, and taking messages

Requirements

• Ability to handle confidential information with a high level of discretion and professionalism
• Minimum of 35 years experience in an administrative or executive assistant role
• Experience as a marketing assistant or executive PA will be advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organisational and multitasking abilities
• Strong attention to detail and accuracy
• Excellent time management and prioritization skills
• Ability to take direction and follow instructions
• Superior written and verbal communication skills, with the ability to draft professional correspondence and reports
• Strong interpersonal skills to interact effectively with a range of stakeholders

Qualifications

• Minimum of 35 years experience in an administrative or executive assistant role