Bryanston: Executive Assistant posted by Kendrick Recruitment

Kendrick Recruitment is seeking a highly qualified Executive Assistant to join a luxury travel company in Bryanston. This critical role provides high-level support to the CEO and Executive Committee, ensuring smooth operations and effective coordination across the organisation.

Key Responsibilities:

Executive Support & Coordination

• Manage the CEOs calendar, schedule meetings, and coordinate travel arrangements with precision and confidentiality.

• Prepare and organise financial documents for meetings and presentations.

• Provide high-level administrative support to the Executive Committee.

Financial Administration

• Oversight and reconciliation of client accounts as required.

• Support the finance team with basic bookkeeping tasks to ensure accuracy and completeness.

Administrative Support

• Manage travel, accommodation, and expense filing for the CEO.

• Prepare documents, presentations, and correspondence professionally.

• Maintain organised filing systems for easy retrieval of information.

Communication & Documentation

• Maintain accurate records and documentation for special projects.

• Facilitate smooth communication between the CEO, operations, finance team, and other stakeholders.

• Ensure confidentiality and integrity of sensitive business information.

Data Management & Reporting

• Compile and prepare financial reports, spreadsheets, and presentations.

• Ensure timely submission of monthly, quarterly, and annual reports.

• Develop, update, and manage databases for sales, marketing, and financial information.

• Provide accurate intelligence and insights to support decision-making.

Strategic & Project Support

• Assist in monitoring and analysing business performance metrics.

• Contribute to the development of systems and processes that improve efficiency.

• Support the CEO and Senior Management in achieving organisational goals.

• Track progress and ensure timely completion of finance-related projects and initiatives.

Qualifications & Experience Required:

• Bachelors degree in Business Administration, Finance, or a related field preferred.

• Relevant certification in Executive Assistance or Office Administration advantageous.

• Minimum 5 years experience as an Executive Assistant or similar high-level administrative role.

• Proven experience supporting C-suite executives in a fast-paced corporate environment.

• Strong financial administration knowledge and familiarity with bookkeeping principles.

• Demonstrated ability to manage complex calendars, travel arrangements, and confidential information.

Technical Skills:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and financial reporting tools.

• Experience with database management and reporting systems.

• Strong understanding of business performance metrics and data analysis.

Core Competencies:

• Exceptional organisational and time-management skills.

• High level of discretion and confidentiality.

• Strong written and verbal communication skills.

• Ability to work independently and handle multiple priorities under pressure.

• Analytical mindset with attention to detail.

Benefits:

• Competitive salary and performance-based bonuses.

• Professional development opportunities.

• Comprehensive benefits package.

This is an excellent opportunity for a results-driven finance and administrative professional with a passion for hospitality and operational excellence to join a dynamic team.