Cape Town: Admin Support Assistant posted by Talent Shore PTY Ltd
Posted on 2025-07-15 00:00:00
| Employer | Talent Shore PTY Ltd |
|---|---|
| Category | Other IT/Computer |
| Location | Western Cape / Cape Town |
Job Summary
- Assist branches in raising credit notes for missing or incorrect stock using StockRx software
- Liaise with suppliers to resolve credit and stock issues
- Chase outstanding supplier invoices and help accounts team in maintaining accurate records
- Respond to messages from the website contact page and forward them to the appropriate team
- Collect and document complaint details and escalate or manage as appropriate (with potential to take on first-line complaint handling)
- Follow up with branches to ensure adherence to internal procedures, data submissions, and process compliance
- Provide general day-to-day support to branches with queries or admin issues
- Check weekly cash-up Excel sheets submitted by branches against ATL EPOS data
- Transfer weekly cash-up figures into the monthly spreadsheet
- Input Post Office cash deposit data weekly into the tracker, track vs till takings and branch declarations
- Input end-of-month figures for final submissions
- Act as point of contact between branches and contractors for property maintenance issues
- Source competitive quotes via regular contacts and Checkatrade to keep maintenance costs controlled
- Support the central pharmacy team with NHS claims and administrative reporting
- Assist in preparing compliance and audit documentation as needed
- Prepare and maintain Excel-based reports for the management team
- Support data entry and tracking across stock, finance, and operational processes
- Ensure accurate, timely information is collected and distributed across the business
Requirements
- Strong administrative background with experience in multi-site or retail environments
- Proficient in Microsoft Excel, with confidence in working with formulas and financial data
- Excellent communication and interpersonal skills
- Highly organised and able to manage multiple priorities simultaneously
- Comfortable liaising with suppliers, contractors, and internal teams
- Familiarity with EPOS systems (e.g., ATL) and pharmacy tools (e.g., StockRx)
- Previous experience in the retail or healthcare sector
- Previous experience in multi-site administration
- Basic understanding of bookkeeping
- Any experience with government funding bodies e.g. NHS or other
Benefits
Salary Range: R12 000 – R16 000
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