Cape Town: Assistant Administrator posted by Sabenza IT & Recruitment

Purpose of the Role

The Assistant Administrator provides vital administrative and coordination support to project managers and teams to ensure effective project delivery. This role supports the smooth running of project operations by maintaining accurate documentation, tracking progress, coordinating communication, and assisting in compliance with governance, timelines, and budgets.

Key Responsibilities

• Provide comprehensive administrative support to Project Managers and the project team.
  
• Track and monitor project progress, updating schedules, timelines, and deliverables.
  
• Maintain and manage accurate project documentation, records, and databases.
  
• Coordinate project meetings including scheduling, preparing agendas, and taking minutes.
  
• Manage project-related correspondence, communication, and stakeholder follow-ups.
  
• Assist with budget tracking, financial documentation, and expense reporting.
  
• Organise and maintain project files, reports, and other key resources.
  
• Facilitate effective communication between internal and external stakeholders.
  
• Monitor project milestones, deadlines, and deliverables, and report deviations.
  
• Support project risk and issue management through tracking and documentation.

Requirements

• Minimum Qualification: NQF Level 4 or a Diploma in Information Communication Technology (ICT) or a related field (including Information Systems).
  
• Experience: Minimum of 2 years experience in an administrative or project support role.
  
• Experience in a project-based or ICT environment will be advantageous.
  
• Key Skills and Competencies
  
• Strong organisational and coordination skills.
  
• Excellent written and verbal communication abilities.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)