COMPANY SECRETARY ASSOCIATE (Control & Governance) Claremont / Newlands, Cape Town Competitive Package on offer based on relevant qualification and years of experience Our Client, a Global Investment Firm is currently expanding their dynamic Company Secretary and Corporate Governance team and is in search of a dedicated and skilled Company Secretary Associate to join them Your are a highly organised, structured yet adaptable, client centric and results orientated strategic thinking professional who is driven by high quality standards and someone who thrives in a fast-paced, performance driven environment. Further to this you possess a high level of integrity, maintaining professional and ethical standards in corporate governance and legal advisory. Qualifications, Skills & Experience required : Bachelors degree in Law or LLB or related field A qualification in Company Secretarial & Governance would be beneficial Minimum 5 years post qualification company secretarial experience is essential and ideally within an Investment / Asset Management / Consulting / Energy / related concern Global or multi-national or international experience, having worked with legal entities in multiple jurisdictions is highly advantageous Familiarity with renewable energy investment structures, private equity, and fund management legal frameworks is beneficial Experience advising boards, drafting governance policies, and managing corporate governance in regulated environments Ability to prepare agenda, draft minutes, compile and maintain secretarial records, company law and filings, supporting internal and statutory audit Solid and proven drafting and legal analysis skills High level of proficiency in MS Word and MS Excel Ability to work with cross-functional teams, including finance, compliance and investment professionals Key Duties and Responsibilities: Company Secretary: Act as the Company Secretary for the firm and its subsidiaries, ensuring compliance with statutory and regulatory requirements. Prepare, plan, schedule and facilitate board and committee meetings, including drafting agendas, board packs, resolutions, minutes and managing matters arising. Maintain corporate records, statutory registers, and governance frameworks. Advise the board and senior management on corporate governance best practices and regulatory obligations. Ensure all board decisions comply with contractual and regulatory obligations with support of the legal team. Prepare (with support from legal team), maintain and ensure compliance with board and IC charters for the Group entities and funds. Ensure alignment of company governance frameworks with regulatory requirements. Oversee the implementation of governance policies, including conflicts of interest, ethics, and transparency guidelines. Ensure compliance with constituent documents, corporate governance codes and industry standards relevant to investment and asset management in renewable energy infrastructure. Entity Establishment: Facilitate registration with company registrars and manage filings, corporate records, statutory registers, and annual report submissions. Bank account opening. Oversee the opening of bank accounts and tax registration processes. Audit Coordination: Respond to internal and external audit requests by providing necessary documentation. Record Keeping: Ensure Company Info Sheet is updated with correct information. Maintain Governance Trackers. Numbering and referencing of minutes and resolutions. Updating Share Point with relevant documents. Legal Advisory: Provide legal counsel on corporate governance. Ensure compliance with relevant financial, energy sector, and company laws in jurisdictions where the firm operates. Liaise, with support from the compliance team, with external legal advisors, regulators, and industry bodies to stay ahead of legislative changes affecting the business. Support regulatory filings, investor reporting, and disclosures to ensure transparency and accountability. Governance Risk Management: Identify, assess, and mitigate legal risks related to corporate governance, and regulatory compliance. Implement legal risk management frameworks for corporate governance processes. Work closely with compliance teams to develop policies that align with evolving legal and regulatory requirements in renewable energy investments. KYC: Keep up to date with Group company changes and ensure company records are kept up to date for KYC purposes. Respond to KYC requests. To apply for this role, please forward a n updated and detailed copy of your CV together with your Degree transcripts (results) to Nicole Spamers

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