Purpose: To ensure efficient and effective supply of goods and raw materials for Carrol Boyes to ensure all materials necessary are available for production, by doing order processing, order fulfillment managing shipping documentation and ensuring that goods are delivered on time. Essential duties and responsibilities: Logistics Filing documents, tracking orders Entering data in to specialized software Responsible for completion of the bill of landings, certificate of weight, and purchase request, and invoices. Ensuring that all supply chain procedures are supported and implemented, from coordinating deliveries to managing shipping documentation by doing the following: Updating of shipping schedule -daily Sending out daily shipment eta schedule to business Monitoring of shipments/tracking of shipment Daily queries on eta’s Sending all statutory documents to clearing agent i.e. ci, pl, coo, bol Completing and signing clearing instructions Make bookings with freight forwarder Approval of shipping rates Requesting bond splits Liaising with operations dept re: deliveries Check seal & container no when it arrives for delivery Open container – take pics of how container is packed Buyer Request pi’s from supplier Negotiate item prices with supplier Request costings with new prices from inventory manager Compare old costing with new costings prior to sending to CPO Provide breakdown of old & new costing to CPO Get approval from CPO for prices Place order with supplier Create purchase order (po) on Odoo Send po for validation Confirm production time- line with supplier Send reports to relevant depts to update packaging/changes Request deposit payment from finance department Follow up on deposit payment Send proof of payment to supplier Update payment details on shipping schedule Follow up on production of items and provide feedback to business on a weekly basis Advise QC once production is done to arrange 3rd party inspection Request final payment from finance Follow up on final payment Send final proof of payment to supplier Update final payment on shipping schedule Send weekly payment report to finance (CFO) Create new po’s on odoo for any over delivered items arriving at warehouse Inspection of goods on arrival Request new item codes to be created on odoo Supplier & Internal Customer Liaison Addressing and resolving shipment and inventory issues. Liaising and negotiating with suppliers Monitoring shipments, costs, timelines Support to the Financial Department Weekly meetings with CFO & CPO to discuss otb (cash position) Weekly meetings with regards to all campaign related items Weekly meetings with regards to all critical launch dates Weekly/Monthly reporting to CFO Liaising with clearing agent Liaising with overseas & local suppliers Communicate all stock problems to supplier Any other duties that may be required by the Supervisor Minimum requirements 1 to 2 years Logistics Management Experience International Shipping Experience Import of Supplies Education Diploma or Bachelor’s degree in Supply Chain Management, Logistics, or in any relevant field. Good understanding of latest developments for effective supply chain management High Proficiency in Microsoft Office and logistics software. Skills Computer literacy – Advanced (Logistics Software Programme?) Excel – Advanced (Excel formulas, pivot tables, data extraction and formatting) Problem solving – Advanced (Investigate unusual variances and advise as to actions) Organizational and time management skills – Advanced (Ability to work in a dynamic environment and be results and deadline driven) Supply chain management – Advanced (From import to distribution of products) Customer service – Advanced (All employees of CB are customers as well as wholesalers) Management of personnel – Advanced (Warehouse Team) Verbal and written communication – Advanced (Detail-oriented, demonstrate strong written and verbal communication skills.) Traits Is: Proactive in identifying, resolving and communicating challenges Meticulous and diligent Detail oriented Able to show Initiative Able to work independently, and as part of team Able to Deal with pressure Results Focused Able to show personal integrity, business ethics and values An Analytical thinker Additional Requirements: Valid RSA driver’s license; No flying or travel restrictions (health or legal). High energy levels and focus Maintain compliance with all company policies and procedures Ability to safely and successfully perform the essential job functions including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, consistent and punctual attendance.

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