Cape Town City Centre: Logistics Clerk

Job Scope: The role of the Logistics Clerk is an admin driven one requiring methodical processing and accurate capturing to ensure the data that feeds through to other employees for the final planning of trucks is accurate. Its important that data is captured accurately, when receipting, capturing inventory, bin transfers and capturing reorders and splits to ensure our stock balances weekly and that we don’t cause losses to warehouses. Weekly reconciling would be required, planning deliveries with the agents. Your day entails planning of, out of stocks and promo deliveries and updating schedules. Duties and Responsibilities: • Uploading finalized Splits (and/or Reorders) for each CCW branch onto internal orders on NetSuite. • Uploading spares splits onto NetSuite and email to service centre spares department and CC spares department for each region. • Checking Pcs per Carton (Packing), CBM and Weights of each Product on the Shipping Split to NetSuite data to identify changes from last shipment – to communicate these and make the amendments where necessary. • Adding CBM, ETA and Order details of each destination CCW Warehouse Split to the Internal Logistics Schedule. • Saving finalized Split as PDF and emailing to the Clearing Agent (Heneways/SALL – for Durban shipments only) as well as receiving Warehouses and Shipping Team. • Update (Tick Off) NetSuite Shipment tasks once Splits process is completed. • Request the weekly delivery, schedules from all Clearing Agents. • Update Vessel completion date, container pick up date received from Clearing agent. • Update NetSuite with provisional delivery dates of each Shipment. • Update Internal Logistics Schedule with the provisional delivery dates. • Confirm ‘next day’ deliveries every day with Clearing Agents to ensure still on track. • Communicate final confirmed deliveries for ‘next day’ by 3pm daily with all CCW Warehouses & Shipping Team. • Identify ‘next day’ deliveries on NetSuite to ensure Costings are on hand before close of business – communicate with Costings/Accounts where they are not. • Ensure that costing received from accounts are receipted and ticked off on NetSuite • Check and Save Heneways unpack POD and pallet POD (Split) to notify Shipping Controllers if there were discrepancies or tampering noted by SALL and tick NetSuite task that Clearing agent POD is on hand. • Update pallets on NetSuite – Inbound shipment • Reconfirm the day’s deliveries have loaded out/are enroute with Clearing Agents, check that NetSuite delivery dates are matching the tracking send by Clearing Agent. • Update the total pallets on NetSuite for each shipment scheduled for delivery and send screenshots to receiving warehouses, CCTV and shipping department. • Confirm delivery received with receiving CCW Warehouse. • Ensure that all planned deliveries have been received and ensure to follow on POD’s so that BST’s can be processed, sent to receiving stores, POD’s saved and NS updated accordingly. • Check each POD for any discrepancies noted and communicate where there are any with Shipping Team and Clearing Agent. • Update NetSuite Shipment status to Delivered (or amend where the del date has moved out) and update number of pallets received. • Update NetSuite tick off in Task List that PODs are on hand and saved. • Update Internal Logistics Schedule to note each Shipment/Order as delivered (or amend where it has moved out). • Save checked and correct PODs to Server following saving protocols. • Booking of trucks (or couriers) as required. • Recording booking details (Date, Size and Date) on Internal Logistics Schedule against the Splits accumulated for each CCW Warehouse. • Recording booking Order on Transporter Order schedule for accounts reconciliation to Transporter Statements at month end. • Send out the daily truck planning. • Weekly truck planning to be sent to management and logistics Team for reorders required. • Add truck bookings on Logistics sheet on the loading error tab. • Update NS and logistics sheet delivered status, POD status and pallet tracker. • Preparing and sending picking sheets and loading sheets. • Weekly reconciliation to be done to the HE and picking stores. • Weekly reconciliation to be done for all Transfer orders on NS and logistics sheet.