Cape Town: Creditors Clerk (CPT) posted by Datafin
Posted on 2025-07-15 00:00:00
| Employer | Datafin |
|---|---|
| Category | Other Finance/Accounting |
| Location | Western Cape / Cape Town |
Job Summary
Cape Town – Western Cape – South Africa
- Create new supplier accounts and accurately update supplier details on the ERP/financial system.
- Submit newly captured supplier details to the Financial Manager for verification prior to Managing Directors final approval on the banking system.
- Check and verify supplier invoices and supporting documents before linking them to company-approved GRNs.
- Accurately capture invoices and credit notes with the correct supporting documentation and system references.
- Calculate and process applicable supplier discounts in line with payment terms to avoid unnecessary costs.
- Follow up on outstanding invoices and credit notes and schedule payments according to agreed timelines.
- Verify supplier banking details before processing payments.
- Perform monthly supplier reconciliations to support payment runs.
- Load supplier payments on the banking system after completing necessary checks.
- Submit GRNs and invoicing documentation to relevant departments for job allocation.
- Upload all creditor payments to the bank.
- Maintain accurate and organized documentation.
- Prepare and reconcile sub-contractor accounts each month.
- Compile and reconcile sales commission reports by validating completed and paid projects.
- Process journals for internal stock issued to staff and stores.
- Handle stock journals and weekly stock checklists; flag any discrepancies to Finance and Stores Managers.
- Quarterly verification of supplier details to ensure ERP/financial records are current.
- Prepare a monthly age analysis for overdue accounts.
- Generate stock reports as needed via ERP/financial system.
- Manage and reconcile petty cash.
- Support the implementation of new processes and procedures.
- Communicate effectively with all departments.
- Answer the company switchboard when needed.
- Adhere to all company policies and procedures.
- Grade 12 / Matric (Essential)
- National Diploma in Cost and Management Accounting
- Post-matric qualification in Finance, Accounting, or a related field
- 35 years of relevant experience
- At least 3 years of full-function Trade Creditors or Accounts Payable experience
- General accounting knowledge (advantageous)
- Experience in manufacturing, distribution, or FMCG sectors (beneficial, not essential)
- Solid understanding of:
- GRV (Goods Received Voucher) processes
- Supplier reconciliations and statement management
- SARS-compliant invoicing
- Strong Microsoft Excel skills: Intermediate level
- Proficient in VLOOKUP and formulas
- Comfortable processing stock journals
- Supports both month-end and year-end close procedures
- Hands-on, detail-oriented approach
- Ability to manage a high volume of transactions across 12 branches.
- Reliable own transport and willingness to assist with operational needs.
- Excellent attention to detail and accuracy
- Good communication and interpersonal skills
- Ability to work in a fast-paced, high-pressure environment
- Sound understanding of debtor/creditor functions
- Strong initiative and problem-solving skills
- Ability to manage workload independently and meet deadlines
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