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Cape Town: Debtors Administrator posted by Hire Resolve

Debtors Administrator

Posted on 2025-03-30

Employer Hire Resolve
Salary 0
Category Finance Accounting
Location Western Cape  /  Cape Town

Job Summary

Hire Resolve`s client, a leading engineering consultancy, is seeking a detail-oriented and experienced Debtors Administrator to join their finance team in Cape Town. The ideal candidate will have strong financial acumen, excellent problem-solving skills, and a proven track record in debtor management. If you have a passion for finance, proficiency in accounting software, and the ability to handle multiple accounts efficiently, this opportunity is for you!

Responsibilities

  • Preparing rental and non-rental invoices for QDS
  • Reviewing fee accounts issued by project leaders
  • Verifying invoice information and calculations for accuracy
  • Capturing invoice numbers manually and checking for duplications
  • Processing invoices in Greatsoft, including sub-consultant fees and mark-ups
  • Handling client debtor queries
  • Updating and providing client statements upon request
  • Processing payments, including withholding tax, and notifying relevant stakeholders
  • Keeping the deposit book updated and following up on unpaid invoices
  • Updating and maintaining the aged debtor analysis
  • Providing staff with costing information and resolving related queries
  • Assisting with debtor account enquiries
  • Addressing questions regarding payments received
  • Registering new projects and ensuring unique project numbers
  • Registering new clients
  • Terminating inactive projects in the Greatsoft system
  • Transferring project costs between projects as needed
  • Preparing and reviewing the monthly debtor age analysis and distributing it to department heads
  • Drafting and sending the Debtors Cession letter and Aged Analysis to Absa Bank
  • Providing VAT and allocation reports to the Financial Director
  • Maintaining hard copy filing of debtor reports
  • Maintaining an organized filing system for debtor invoices and related documents
  • Providing support with E-query reports as needed
  • Assisting with general creditors, payroll, and B-BBEE administration when required

Requirements

  • Higher Certificate in Accounting (All diploma subjects)
  • Higher Certificate in Business Management (All diploma subjects)
  • Minimum of 5 years related experience in a similar position
  • Basic accounting knowledge
  • Proficiency in accounting software like Greatsoft and Fresh Projects
  • Attention to detail
  • Excellent problem-solving skills
  • Strong negotiation skills
  • Ability to meet deadlines
  • Good prioritization and organization skills
  • Knowledge of legal and compliance regulations
  • Proficiency in Microsoft Excel, including working with spreadsheets, formulas, and financial reports
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Benefits

Posted in Jobs in Cape Town, Jobs in Western Cape

More Jobs in Your Area

Cape Town: Debtors Administrator posted by Hire Resolve

Debtors Administrator

Posted on 2025-03-30

Employer Hire Resolve
Salary 0
Category Finance Accounting
Location Western Cape  /  Cape Town

Job Summary

Hire Resolve`s Client is seeking to hire a Debtors Administrator to join their team. The Debtors Administrator is responsible for managing debtor accounts, processing invoices, handling payments and collections, resolving client queries, issuing credit notes, and maintaining accurate financial records. The role requires strong financial acumen, attention to detail, and proficiency in accounting software.

Key Responsibilities

Debtor Management

  • Preparing rental and non-rental invoices.
  • Reviewing fee accounts issued by project leaders and verifying invoice accuracy.
  • Capturing invoice numbers manually and checking for duplications.
  • Processing sub-consultant fees and separating mark-up charges.
  • Handling client debtor queries and providing statements upon request.
  • Processing received payments, including withholding tax payments.
  • Updating aged debtor analysis and maintaining deposit records.

Support & Administration Services

  • Providing support with costing information and resolving related queries.
  • Assisting with debtor account enquiries and payment-related questions.

Project Costing

  • Registering new projects and verifying PRN forms.
  • Managing project cost transfers and terminations in the Greatsoft system.
  • Registering new clients and ensuring proper record-keeping.

Reporting & Documentation

  • Preparing and distributing the monthly debtors age analysis.
  • Drafting the Debtors Cession letter for Absa Bank.
  • Providing financial reports to the Financial Director.
  • Maintaining a hard copy filing system for debtor reports.

Additional Support

  • Assisting with e-query reports, general creditor functions, payroll, and B-BBEE administration as needed.


Requirements

Qualifications

  • Higher Certificate in Accounting (All diploma subjects).
  • Higher Certificate in Business Management (All diploma subjects).

Experience

  • Minimum of 5 years of experience in a similar role.

Competencies & Skills

  • Strong financial and accounting knowledge.
  • Proficiency in Greatsoft and Fresh Projects software.
  • Attention to detail and problem-solving skills.
  • Strong negotiation skills for debt collection.
  • Ability to meet deadlines and manage multiple accounts.
  • Legal and compliance knowledge.
  • Proficiency in Microsoft Excel (spreadsheets, formulae, financial reports).
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Benefits

  • Competitive salary package.
  • Opportunities for professional development.
  • Supportive work environment.
  • Exposure to financial and business management systems.

Contact Hire Resolve for your next career-changing move.

Posted in Jobs in Cape Town, Jobs in Western Cape

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