Estate Administrator
Posted on 2025-04-09
| Employer | The Key Recruitment Group |
|---|---|
| Salary | 27000 |
| Category | Property Facilities Management |
| Location | Western Cape / Cape Town |
Job Summary
Estate Administrator
Duties and responsibilities
The enforcement of the estate`s rules is primarily the responsibility of the Estate Manager. Issuance of warnings and fines is managed by a disciplinary committee, which is a sub committee of the trustee committee. The role will include management of the enforcement of the estate`s rules, which will include, inter alia,
- drafting warning letters and various correspondence related to the estate rules
- liaising with disciplinary committee and scheduling meetings
- attending disciplinary committee meetings and taking minutes
- creating and maintaining a database of all correspondence relating to estate rules
- following up on matters requiring further action
Managing communication between the trustees and residents, e.g. circulation of notices, recording and distribution of minutes of meetings, newsletters, responding to queries, requests and complaints from residents, etc.
Ad hoc communication between the estate office and residents, e.g. drafting and circulation of notices.
Maintain internal databases across various platforms and software, which includes a resident database which includes details pertaining to the owner, tenant and lease details (if applicable), pet registration, security access etc. Platforms include
- Biometric access
- LPR access
- General administration and office support (e.g. filing both soft and hard copy documents appropriately, resident queries)
- Drafting reports and correspondence to trustees.
- Monitoring and reporting of tasks required in the estate.
- Maintaining petty cash
- Attending meetings and takes meeting notes.
- Where required, assist with obtaining quotations for services (although this is primarily the role of the Estate Manager)
Requirements and attributes
- Strong administration skills, with at least five years of administrative experience
- Ability to work unsupervised
- Post matric qualification (diploma or bachelors degree) in commerce or property
- Ability to work with minimum supervision
- Fully proficient in Microsoft Outlook, Word and Excel, and ability to adapt to other required software
- Proficient in spoken and written English
- Good report / letter writing (spelling, grammar and layout)
- Good communication skills
- Attention to detail
- Experience with an HOA / body corporate will be a huge advantage, but not essential
A drivers license will be an added advantage
Estate Administrator position available in Western Cape, Cape Town. This job position was posted by The Key Recruitment Group. The job has been posted as a premium ad on 2025-04-09 at 13:04:56 in the Property Facilities Management category
Click Go Apply to apply online!
You might also like these jobs in the same area.
Apply directly for this position. Please read all instructions carefully.
We do not process job applications; we simply aggregate and display job listings.
More related positions
Umhlanga: Estates Administrator – Immediate posted by ConveySearch
Well established law firm based in Umhlanga is looking for an Estates Administrator with experience minimum 2/3 years with winding up of Estates and Banking Institution of Trust Companies accounts. Income based on Experience. Start immediate Estates Admi
View Job
Estates Administrator – Immediate
Cape Town City Centre: Estate Administrator
Estate Administrator Duties and responsibilities The enforcement of the estate`s rules is primarily the responsibility of the Estate Manager. Issuance of warnings and fines is managed by a disciplinary committee, which is a sub committee of the trustee com
View Job
Estate Administrator
Pretoria: Deceased Estate Administrator
Duties: Estate Administration Manage estate reporting, obtain Letters of Executorship, and ensure compliance with legal requirements. Asset & Liability Management Identify, verify, and distribute assets while settling debts and taxes. Legal Compliance Prep
View Job
Deceased Estate Administrator
Pretoria: Deceased Estate Administrator
Minimum requirements: Matric Minimum of three years` experience working with Deceased Estates in a Law Firm Hardworking and organized individual Consultant: Kadee-Cherie - Dante Personnel Pretoria Faerie Glen Deceased Estate Administrator position availabl
View Job
Deceased Estate Administrator
Pretoria: Deceased Estate Administrator
Deceased Estate Administrator, Pretoria East, Rneg Well established Law Firm in Pretoria East is looking for a Deceased Estate Administrator Grade 12/ Matric 2-5 years’ experience as a Deceased Estate Administrator 2-5 years` Estate administration from rep
View Job
Deceased Estate Administrator
Cape Town: Estate Administrator posted by The Key Recruitment Group
Estate AdministratorDuties and responsibilitiesThe enforcement of the estate`s rules is primarily the responsibility of the Estate Manager. Issuance of warnings and fines is managed by a disciplinary committee, which is a sub committee of the trustee commi
View Job
Estate Administrator
Cape Town: Estate Late Administrator – Retail Investments (Lisp) posted by Rory Mackie & Associates
Overview:Our client, a leading global Asset Manager is seeking to hire an Estate Late Administrator to join their team. The Estate Late Team is responsible for the administration of death claims on investment products provided by our clients Investment Pla
View Job
Estate Late Administrator – Retail Investments (Lisp)
Pretoria: Deceased Estate Administrator posted by Recruitment Web South Africa
Deceased Estate Administrator, Pretoria East, RnegWell established Law Firm in Pretoria East is looking for a Deceased Estate AdministratorGrade 12/ Matric2-5 years experience as a Deceased Estate Administrator2-5 years` Estate administration from reportin
View Job
Deceased Estate Administrator
Sandton: Temp Payroll Administrator (Real Estate And Franchise) posted by AtripleA recruitment & temps
Our client in the is looking to hire Temp Payroll Administrator.Duties and Responsibilities • Ensuring employees are paid correctly and on time.• Processing of payroll by capturing relevant employee information - inputting data i.e. new hires, sa
View Job
Temp Payroll Administrator (Real Estate And Franchise)
Johannesburg: Payroll Administrator (Franchise And Real Estate) posted by AtripleA recruitment & temps
Payroll Administrator (Franchise and Real Estate)Location: JohannesburgSalary: Market RelatedOur client in the Franchise and Real Estate industry is looking to hire a Payroll Administrator.Duties and Responsibilities:• Ensuring employees are paid corr
View Job
Payroll Administrator (Franchise And Real Estate)
Johannesburg: Payroll Administrator (Real Estate) posted by AtripleA recruitment & temps
Our client in the Real Estate industry is looking to hire a Payroll Administrator.Duties and Responsibilities:• Ensuring employees are paid correctly and on time• Processing of payroll by capturing relevant employee information - inputting data i
View Job
Payroll Administrator (Real Estate)
Gauteng: Deceased Estate Administrator posted by Pillango Placements
Duties:Estate Administration – Manage estate reporting, obtain Letters of Executorship, and ensure compliance with legal requirements.Asset & Liability Management – Identify, verify, and distribute assets while settling debts and taxes.Lega
View Job
Deceased Estate Administrator
Johannesburg: Debt Review Agent/ Deceased Estate Administrator – 3 Months Contract posted by Isilumko Staffing
A top Company in the banking industry is looking for an experienced Debt Review agent, who is comfortable with working rotational shifts and alternate Saturdays and Public holidays.RequirementsMatricNQF Level 5 Banking creditsAt least 2 years` experience i
View Job
Debt Review Agent/ Deceased Estate Administrator – 3 Months Contract
Cape Town: Portfolio Administrator – Real Estate Industry posted by Hire Resolve
Hire Resolve`s client is seeking a highly organized and detail-oriented individual to join their team as a Portfolio Administrator in the Western Cape region. The ideal candidate will have previous experience in property management or real estate investmen
View Job
Portfolio Administrator – Real Estate Industry