Cape Town: Executive Assistant to Director & Team posted by Time Personnel

• Matric, relevant qualifications advantageous
• Proactive and forward-thinking – you take initiative, anticipate challenges, and find smart solutions
  Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
• Highly organised and detail-oriented, thriving in structured, process-driven environments
• Exceptional written and verbal English skills are a must
• Calm under pressure
• Deliver outstanding support, aligned with company high standards
• Collaborate seamlessly and support the wider team in achieving shared goals.

 
DUTIES

• Manage CRM systems, data hygiene, tagging, and record accuracy
• Conduct checks and client due diligence
• Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
• Coordinate viewings, inspections, and appointments
• Prepare and draft contracts and sales documentation
• Manage tenant referencing and compliance documentation
• Create contract summaries for internal use
• Manage Xero invoicing, payment tracking, and reporting
• Maintain sales trackers, cash flow reports, and prepare data for sales meetings
• Organise digital files and workflows (
• Support website reviews and property updates
• Manage change of ownership processes, including utilities and handover administration
• Prepare and send the Introductory Pack to potential clients.
• Create Vendor Consultation Reports and ensure smooth contract administration.
• Provide data for bi-weekly vendor updates and deploy changes resulted from weekly register reviews.
• Generate and distribute ad hoc sales reports.
• Support tenancy progression for Lettings transactions
• Leverage AI and automation tools to streamline processes and enhance efficiency.

 
 
Salary: R negotiable dependent on experience
 
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