Cape Town: Retail Administrator posted by O’Brien Recruitment
Posted on 2025-08-06 00:00:00
| Employer | O’Brien Recruitment |
|---|---|
| Category | Fashion/Textile |
| Location | Western Cape / Cape Town |
Job Summary
Purpose of the role:
Supporting the Retail Buying division with administrative functions.
Key responsibilities: (What are you directly responsible to achieve within the scope of your role)
- Supporting the division with administrative functions linked to supplier order creation
- Style Creation on company order raising system
- Collect and load product barcodes and continuously monitor accuracy to ensure smooth, on-time delivery
- Managing supplier queries and escalating as necessary
- Working closely with the production (Studio) team to ensure images are loaded onto the catalogue.
- Source product images from brands
- Creating, updating and managing purchase orders and related administrative tasks
- Regularly and clearly communicate with suppliers and internal stakeholders on purchase order creation, updates and other related matters.
- Working closely with the inbound team to follow up on deliveries
- Liaison between Product and Retail teams and Brand partners.
- Support with information gathering and sharing during deployments
- Contributing to on-time product delivery through excellent time – and supplier management, and clear and timeous communication with all stakeholders
- Supporting the customer service team with resolving customer queries efficiently and quickly
- Order Book Reconciliation and Order Control Management
- Monitor and manage the site to ensure naming conventions are adhered to and products are accurately categorized
Output: (What are you expected to deliver within the scope of your role)
Supporting the Retail Buying division with administrative functions.
Minimum Required Qualification:
- Diploma or relevant certificate
- Matric (grade 12) exemption
Minimum Required Experience:
- 1+ years experience in retail is preferable
- Administrative Experience
- Basic knowledge and understanding of retail math
- Competency in MS Office packages specifically in Excel (intermediate)
- Diploma or relevant certificate
- Matric (grade 12) exemption
- Must be computer literate
Minimum Required Competencies:
- Adaptability
- Attention to detail
- Good verbal and written communication skills
- Planning and organizing
- Strong administration skills
- Strong interpersonal skills
- Team work
- Time management
Skills, knowledge & abilities:
- Attention to detail
- Excellent communication skills, both written and spoken Sound interpersonal skills
- Organised, ability to prioritize and multitask Solutions-oriented, can-do attitude; self-motivated Comfortable with learning and adapting to new systems.
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