Cape Town: Secretary – Property Bonds: Cape Town posted by Time Personnel

January 16, 2026 Jobs in Cape Peninsula

Time Personnel

Western Cape

Office Automation

Job Description

About the Role

We are seeking a highly skilled and experienced Conveyancing Secretary to join our team in Cape Town. As a key member of our property bonds department, you will be responsible for ensuring precision, legal compliance, and adherence to bank-specific requirements. You will work closely with clients, banks, estate agents, and Deeds Office to provide exceptional service and ensure seamless bond registration processes.

Key Responsibilities

Draft, prepare and review bond registration documents, mortgage contracts and supporting affidavits
Ensure precision, legal compliance, and adherence to the bank’s specific requirements
Maintain and organise all documents for lodgement and audit purposes
Serve as the primary point of contact for clients, banks, estate agents and Deeds Office
Provide professional, timely communication and ensure stakeholders are kept fully informed throughout the process
Collect, verify and manage all required FICA documentation
Ensure full compliance with statutory requirements, internal processes and anti-money-laundering obligations
Prevent delays by maintaining accurate and up-to-date FICA records
Manage the complete bond registration workflow from bank instruction to Deeds Office registration
Coordinate simultaneous lodgements (transfer, bond, cancellation) efficiently
Calculate conveyancing and bond costs for clients, and prepare and reconcile financial statements
Manage bank guarantees, transfer duty payments, disbursements and all bond-related costs to ensure accuracy and compliance
Generate documentation and monitor transaction progress using digital workflow systems
Handle all client queries and provide regular status updates and manage expectations regarding timelines and requirements

Requirements

Matric, or relevant qualification
Minimum 3–5 years’ experience as a Conveyancing Secretary working specifically with FNB bonds
Strong knowledge of South African property law, Deeds Office processes, and FICA compliance
Proficiency with conveyancing software (Lexis Convey, GhostConvey, E4, Windeed)
Proficiency with Microsoft Office
Excellent communication, coordination and administrative skills
High attention to detail and ability to manage multiple matters simultaneously
Professional, client-focused manner with strong problem-solving abilities
Ability to work independently with minimal supervision

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Qualifications

Matric, or relevant qualification

Salary & Benefits

Salary: R negotiable dependent on experience

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Office Automation Jobs in Western Cape

In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.

Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.

Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.

Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.

Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.

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This information provides general career guidance. Actual salaries and requirements vary by employer.

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