Durban: Contracts Administrator posted by Sharon Nurock Recruitment cc

Job Summary

Minimum Job

• Matric essential.
• Bachelor`s Degree or Diploma in Legal / Business Administration essential.
• Minimum 2 to 3 years legal administration experience in a similar role.
• Contracts management administration experience essential.

The Job:
Report to the Senior Contracts Administrator:

• Administrative Checks on Agreements:
• Compare signed copy of agreement against approved signing version.
• Address administrative checks on final agreements prior to submission for signing.
• Address administrative checks on signed agreements received from other party, prior to submission for internal signing.
• Check legal agreements included in the vendor application pack is signed correctly and liaise with central procurement.
• Submission of Agreements for signing:
• Update Contracts Log Tracker for all new or signed agreements.
• Submit agreements for signing in accordance with the resolutions, Approval Framework, shareholder agreements and other applicable agreements.
• Update Contracts Log Tracker in accordance with legal procedure.
• Contracts Management System Administration:
• Upload signed agreements and credit applications in contracts database.
• Ongoing administration and follow up with responsible Manager and track SharePoint Contracts Register Reports:
• Outstanding signatures; and
• Expired, expiring and renewal contracts.
• Company Records Administration:
• Upload title deeds and intellectual property (IP) certificates in contracts database.
• Populate details in SharePoint Contracts Register.
• Review monthly IP portfolio updates from IP attorneys against contracts database.
• Update IP portfolio action items tracker for all new requirements and update status for progress based on management’s correspondence with the IP Attorneys and monthly IP portfolio update received.
• Lease Agreements:
• Lease tracker updating – record new requirements and update status for progress on lease items based on management and business correspondence.
• Leases – prepare final signing version of lease agreement based on approved management’s approved amendments.
• Costs Administration:
• Review invoices from Attorneys to ensure correct business unit is invoiced and submit invoices for management approval.
• Update fee schedules for invoices received and status of payment received from finance, submit to management for review.
• Reporting:
• Update monthly contracts status report with new signed customer contract details.
• Export detailed report from SharePoint Contracts Register and filter on current agreements input.
• Prepare monthly contracts register reporting for management review.
• Populate monthly contracts register reporting stats template.
• General Administration:
• Legal contract files – binding and safekeeping hard copies of signed contracts.
• Provide copies of agreements from SharePoint Contracts Register and statutory records to business units upon when requested (adhoc).
• Compare expired and new replacement contracts and highlight changes.
• Administrative and general support to Departmental Managers..
• Projects:
• Compile, collate and review information required for adhoc departmental projects.

Contracts Administrator position available in Kwazulu-Natal, Durban. This job position was posted by Sharon Nurock Recruitment cc. The job has been posted as a char8000 ad on 2025-01-30 at 01:00:49 in the Manufacturing category

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