Eastern Cape: Controller posted by Staff Solutions
Posted on 2025-06-24 00:00:00
| Employer | Staff Solutions |
|---|---|
| Category | Petrol/Diesel Mechanic |
| Location | Eastern Cape / Eastern Cape |
Job Summary
Key Responsibilities
Administrative & Operational Support
- Prepare driver documentation including stop schedules, load releases, and relevant paperwork.
- Scan and upload driver documentation to the debriefing system.
- Maintain and update driver files, medicals, Hazchem, and DGP records.
- Update both hard and soft copy files regularly.
- Maintain the Training Matrix and assist with scheduling training sessions.
- Process driver leave and ensure sufficient driver coverage.
Driver & Fleet Management
- Oversee and manage daily driver and assistant activities.
- Conduct driver briefings and handovers for late trips.
- Maintain discipline among drivers, including issuing warnings and preparing disciplinary cases.
- Track driver hours, overtime, and night-out allowances.
- Ensure timely renewal of driver inductions and safeload certifications.
- Assist in planning and scheduling to optimize fleet utilization.
- Coordinate with mechanics regarding truck servicing, breakdowns, and defect resolution.
Customer Service & Communication
- Liaise with customers regarding deliveries, satisfaction checks, and urgent dispatches.
- Respond to driver and customer queries promptly, including after-hours support.
- Provide feedback to clients and sales representatives based on tracker and shift reports.
Safety, Compliance & Reporting
- Assist with HSSE functions under the guidance of the Safety Manager.
- Conduct and document weekly Toolbox Talks.
- Perform vehicle and PPE spot checks, issue PPE as required.
- Monitor and report on daily speeding and tracking activities.
- Capture and investigate all incidents, near misses, and accidents using the Quality Management system.
- Ensure all permits (e.g. harbour, fire) are up to date and assist in renewals.
Other Duties
- Manage truck loading requirements including safeloads, Hazchem, DGP, and medical clearances.
- Monitor tracker systems and provide shift changeover feedback.
- Retrieve tracker footage when required.
- Participate in alternating standby and weekend shift rotations as per the roster.
Qualifications
- Matric (Grade 12)
Experience
- Preferably a newly acquired diploma in Logistics or related field.
- Ability to work under pressure and meet tight deadlines.
Knowledge & Skills
- Advanced proficiency in Microsoft Office applications (especially Excel).
- Computer literacy is essential.
- Excellent written and verbal communication skills.
- Ability to think on your feet and solve problems effectively.
- Strong time management and multitasking skills.
- Goal-driven and self-directed with no tolerance for time-wasting.
- Collaborative team player who can also work independently.
- Willingness to go the extra mile, even beyond assigned duties.
Attributes
- Honest, loyal, reliable, and trustworthy.
- Positive, “can-do” attitude and proactive mindset.
- Strong interpersonal skills; able to interact with people at all organizational levels.
- Hands-on, operationally focused, and detail-oriented.
- Self-motivated and able to take initiative and responsibility.
- Calm and effective under pressure in a fast-paced, deadline-driven environment.
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