Boksburg: Procurement Administrator posted by Objective Personnel
Posted on 2025-06-27 00:00:00
| Employer | Objective Personnel |
|---|---|
| Category | Warehousing/Distribution |
| Location | Gauteng / Boksburg |
Job Summary
- Matric
- An associate degree or certification in supply chain management, or a related field is a plus.
Requirements
- 2-5 years of experience in a procurement or supply chain environment in the manufacturing industry (essential)
- Familiarity with procurement and inventory management software is advantageous.
- Proficiency in Microsoft Office Suite
Duties
- Monitor stock levels and identify purchasing needs:
- Use inventory management software to track stock levels.
- Set reorder points for each item based on historical usage and lead times.
- Conduct regular physical inventory counts to verify stock levels.
- Generate reports to identify items that need to be reordered.
- Track orders and ensure timely delivery:
- Use order tracking systems to monitor the status of each order.
- Communicate regularly with suppliers to confirm delivery schedules.
- Update the order status in the internal database.
- Address any delays or issues promptly by coordinating with suppliers and internal teams.
- Update internal databases with order details:
- Enter order information into the procurement system, including order dates, vendor details, quantities, and discounts.
- Ensure data accuracy by double-checking entries.
- Regularly review and update records to reflect any changes or corrections.
- Manage and update supplier vendor master data:
- Maintain a centralized database of supplier information, including contact details, payment terms, and performance history.
- Regularly review and update supplier records to ensure accuracy.
- Add new suppliers to the database after completing necessary evaluations and approvals.
- Evaluate offers from vendors and negotiate better prices:
- Request quotes from multiple suppliers for comparison.
- Analyse offers based on price, quality, delivery terms, and supplier reliability.
- Negotiate with suppliers to achieve the best possible terms and prices.
- Document negotiation outcomes and update purchase agreements accordingly.
- Maintain updated records of invoices and contracts:
- Store all invoices and contracts in a secure, organized manner.
- Use accounting software to record and track invoices.
- Regularly review contracts to ensure compliance with terms and conditions.
- Update records to reflect any amendments or renewals.
- Follow up with suppliers:
- Send regular follow-up emails or calls to confirm order details and delivery schedules.
- Address any discrepancies or issues with orders promptly.
- Document all communications with suppliers for future reference.
- Liaise with warehouse staff:
- Communicate delivery schedules and special handling instructions to warehouse staff.
- Coordinate with the warehouse team to ensure timely receipt and inspection of goods.
- Address any issues with received goods, such as damages or discrepancies, by working with suppliers and warehouse staff.
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