Ekurhuleni: Receptionist Administrator posted by Unique Personnel Ltd

About the Role

We are seeking a highly organized and detail-oriented Receptionist Administrator to join our fast-paced recruitment firm. The successful candidate will play a crucial role in ensuring the smooth day-to-day operations of our office and providing exceptional customer service to all clients and candidates.

Key Responsibilities

• Greet and assist visitors in a professional and friendly manner
• Answer and direct phone calls to the appropriate staff members
• Manage incoming and outgoing mail and packages
• Maintain office supplies and equipment inventory
• Schedule appointments and meetings for staff members
• Keep the reception area clean and organized
• Assist with administrative tasks such as filing, data entry, and record-keeping
• Coordinate travel arrangements for staff as needed
• Support the recruitment team with sourcing and screening candidates
• Communicate with clients and candidates via phone, email, and in person

Requirements

• Excellent communication skills – ability to effectively communicate with clients, candidates, and team members via phone, email, and in person.
• Strong organizational skills – ability to maintain a high level of organization in a fast-paced recruitment environment.
• Attention to detail – must be able to carefully screen incoming calls, messages, and emails to determine priority and urgency.
• Basic computer skills – proficiency in Microsoft Office suite, email management, and database entry.
• Customer service oriented – providing exceptional customer service to all visitors, candidates, and clients in person and over the phone.
• Ability to multitask – managing multiple tasks simultaneously such as answering phones, scheduling appointments, and assisting with administrative tasks.
• Professional demeanor – ability to represent the recruitment agency in a positive and professional manner at all times.
• Problem-solving skills – ability to quickly identify and resolve issues that may arise in daily operations.
• Strong time-management skills – prioritize tasks to ensure all responsibilities are completed in a timely manner.
• Confidentiality – maintaining strict confidentiality regarding sensitive information and candidate details.

Salary & Benefits

Not specified